Conference Room Use Policy
Conference Room #1310 -1311
This policy governs the use of Conference Room #1310 -1311 in the Perry Library. This room is designed for meetings and functions of the library and the university; it is not designed to be used as a study room or seminar room. Exception to these guidelines may be authorized by the University Librarian, the Associate University Librarian, the Administrative Services Librarian or appropriate designee.
General Policy for Use of the Room
The use of the room shall be consistent with the educational mission of the University and with the general nature of the facility. The academic work of the University shall hold a primary place in the use of the room and all uses for purposes other than the University's academic activities must be arranged so as not to hinder or adversely affect the academic activity.
University facilities shall not be used to promote a political, economic, social or religious cause unless a university group sponsors the cause. No commercial activities shall be permitted except those sponsored by university groups.
Priority for use of the room shall be given to scheduling library functions. If necessary a library function may replace a previously scheduled non-library reservation.
Arrangements for the room should be made by calling the Learning Commons Operations Manager, Kathryn Boone, at 683-4472. Requestors should identify the need for the room and other needs, and the date. If the room can be made available, a confirmation e-mail with a copy of this policy will be sent to the requestor. The room can be divided into two or may be used as a single room. Chairs can be rearranged as appropriate. The Conference Room table cannot be moved. The requestor is expected to return room to its original condition. Room temperature controls are established by the University and cannot be adjusted by library staff. A fan is available for room use.
Food and drink are permitted in the room. Arrangements should be made with Catering Services for setup and pick up; requestor is responsible for ensuring that Catering is present for food delivery and that all remaining food and drink is picked up by the end of the event. The Library expects that the room will be cleaned at the end of the function or activity. Food and drink are permitted only in the room and not permitted anywhere else in the library.
Requestors are expected to follow the library policies in regard to noise and use of the room.
The library does not loan equipment or provide staff to operate equipment for University meetings. Equipment may be obtained from other sources such as Classroom Central or other University departments. Requestor is responsible for reservation, delivery and return of equipment for events. Exceptions to this policy should be discussed with the University Librarian, the Associate University Librarian, the Administrative Services Librarian, or appropriate designee.
The room is available from 8:15am until 10:00 pm Monday through Thursday, 8:15am until 7:00pm on Friday, 9:15am until 4:30pm on Saturday, and 9:15 am until 10:00pm on Sunday. The room is not available for use during times the library is closed or when library staff is not available. The University Librarian, or designee, is the only person who has the authority to alter the opening and closing times of the Library facility.
Abuse of these policy requirements may result in loss of room use privileges.