Virginia Symphony Orchestra Papers, 1921-2015
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Brief Description:

This collection consists of materials related to the Virginia Symphony Orchestra including its board of directors, committees, conductors, and musicians. Material includes administrative materials, correspondence, publicity, new clippings, newsletters, concert programs, calendars, photographs, multimedia, reports, contracts, financial records, and membership information.  Material in this collection dates back to the founding of the organization in 1921 and continues through the 2006-2007 Virginia Symphony Season.

Oral history interviews with key musicians and local supporters of the Virginia Symphony Orchestra have been digitized and are available in the Old Dominion University Digital Collections.

Held at:
Special Collections and University Archives
Email: pbruce [at] odu.edu
Record Series Number: 00/MG 81-A
Created by: Virginia Symphony (1920-)
Volume: 50.2 Linear Feet
Arrangement:

Series I: Virginia Symphony Orchestra Board of Directors. This series is broken down into five sub-series related to the Virginia Symphony Orchestra’s Board of Directors which is the main governing body of the Symphony organization. These are: A. Administrative; B. Board of Directors Meetings; C: Correspondence; D. Executive Director; and E. Reports.

Sub-series A: Administrative. This sub-series contains materials related to the general business of the Virginia Symphony Orchestra Board of Directors. Included are by-laws, organizational charts, mission statements, directories, handbooks, historical documents related to the Symphony, and other such items. Material is arranged alphabetically by topic and then chronologically within a topic where appropriate. Material dates from 1921 to 2004.

Sub-series B: Board of Directors Meetings. This sub-series contains agendas, minutes, and other materials related to business meetings of the Board of Directors of the Virginia Symphony Orchestra. Included are Annual Board Meetings and Full Board Meetings. Material dates from 1993 to 2000.  Also included are the minutes from the February 15, 1979 meeting that merged the three executive committees existing at the time as separate symphony groups into one.  Material is arranged alphabetically by the type of meeting and then chronologically.

Sub-series C: Correspondence. This sub-series contains correspondence for the Virginia Symphony Orchestra Board of Directors. These include letters, e-mails, and faxes. Material is arranged chronologically and dates from 1958 to 2004.

Sub-series D: Executive Director. This sub-series contains correspondence and other materials specific to the Executive Director of the Virginia Symphony Orchestra. Material is arranged chronologically and dates from 1990-2003.

Sub-series E: Reports. This sub-series contains a small number of reports, including annual reports. Material is arranged chronologically and dates from 1971 to 2003.

Series II: Committees. This series is broken down into thirteen sub-series of committees of the Virginia Symphony Orchestra. These are: A. Artistic Advisory Committee; B. Development and Nominating Committee; C. Executive Committee; D. Finance Committee; E. Long Range Planning Committee; F. Marketing Committee; G. Orchestra Musicians Committee; H. Orchestra Relations Committee; I. Programming Committee; J. Restructuring Committee; K. Strategic Planning Committee; L. Youth Services/Education Committee; and M. Miscellaneous.

Sub-series A: Artistic Advisory Committee. This committee works with the Music Director, orchestra, and staff to achieve the orchestra’s artistic objectives. Included are a committee description, committee meeting agendas and minutes, correspondence, and questionnaires. Material is arranged alphabetically by topic and then chronologically. Material dates from 1995-2003.

Sub-series B: Development and Nominating Committee. The purpose of this committee is to develop and ensure effective leaders for the Virginia Symphony Board of Directors. Included are correspondence, committee agendas and minutes, and trustee and board members nominations. Materials are arranged alphabetically by topic and then chronologically. Materials date from 1991-1998.

Sub-series C: Executive Committee. This committee is the main governing board for the Virginia Symphony Orchestra with the authority to exercise the powers of the Board of Directors in the interval between the meetings of the Board. Included are executive committee agendas and minutes. Materials are arranged chronologically and date from 1989 to 1999.

Sub-series D: Finance Committee. The purpose of this committee is to approve and monitor annual and multi-year budgets.  Included are meeting agendas and minutes, correspondence, and donation information. Material is arranged alphabetically by topic and then chronologically. Material dates from 1991 to 1998.

Sub-series E: Long Range Planning Committee. This committee is involved with Long Range Planning for the Virginia Symphony. Included are studies, reports, and plans developed by this committee. Material is arranged chronologically and dates from 1986 to 1995.

Sub-series F: Marketing and Public Relations Committee. The purpose of this committee is to monitor and make recommendations to the Board of Directors about strategies to maximize ticket sales, earned income, and public awareness. Included are meeting agendas and minutes, as well as strategic plans by this committee. Materials are arranged chronologically and date from 1990 to 1997.

Sub-series G: Orchestra Musicians Committee. Included are correspondence and notes for this committee from 1992-1999. Material is arranged chronologically.

Sub-series H: Personnel and Orchestra Relations Committee. The purpose of this committee is to provide counsel to the Executive Director regarding administrative staff issues; and to provide a liaison between the Board of Directors and the orchestra. Included are correspondence, meeting agendas and minutes, and other committee materials from 1986-1990. Materials are arranged alphabetically by topic.

Sub-series I: Programming Committee. This committee works with the Conductor and regular staff to achieve the orchestra’s artistic objectives. This committee is the primary liaison to the Artistic Advisory Committee of the orchestra. Included are committee meeting agendas and minutes for 1997.

Sub-series J: Restructuring Committee. Included is a summary history and present programs of the Virginia Symphony. This material is not dated.

Sub-series K: Strategic Planning Steering Committee. The purpose of this committee is to develop and articulate long-range plans for the orchestra to the Board of Directors. Included are committee meeting agendas and minutes and correspondence dating from 1994 to 1995. Material is arranged alphabetically by topic and then chronologically.

Sub-series L: Youth Services/Education Committee. The purpose of this committee is to monitor and make recommendations to the Board of Directors about the educational activities of the Virginia Symphony. Included are meeting agendas and minutes, brochures, correspondence, calendars, contact information, information on grants, educational materials, concert guides, volunteer information,  reports, and information on programs of the committee including the “Young People’s Concerts” and “Of Heroes and Human Rights.” Material is arranged alphabetically by topic and then chronologically. Material dates from 1995 to 2006.

Sub-series M: Miscellaneous. This sub-series contains material that relates to the Virginia Symphony Board of Directors that either do not fit into a specific series or sub-series, or that have items that cross series or sub-series. For example, the Board of Directors meeting schedules include schedules for both the Executive Committee and the Full Board. Also included are Board assignments to all of the committees of the Virginia Symphony Board. Materials are arranged alphabetically by topic and then chronologically.

Series III: Contracts and Labor Negotiations. This series includes legal contracts, labor negotiations, and related materials. It is broken into seven sub-series. A. American Federation of Musicians, Local 125; B. City of Norfolk; C. Employment Opportunities; D. Grievances and Disputes; E. Norfolk Symphony/Virginia Orchestra Group; F. Virginia Opera; and G. Miscellaneous Agreements.

Sub-series A: American Federation of Musicians, Local 125. The American Federation of Musicians, Local 125 is the labor union for local musicians. This sub-series includes contract negotiations, collective bargaining agreements, and master agreements for Virginia Symphony musicians who are members. Material dates from 1971 to 1997.

Sub-series B: City of Norfolk. This sub-series contains agreements between the Virginia Symphony and the City of Norfolk. Material dates from 1996 and 2001-2002.

Sub-series C: Employment Opportunities. This sub-series includes position descriptions and related materials for employment openings within the Virginia Symphony organization. With the exception of interview letters from 1997, most of the materials are not dated. Materials are arranged alphabetically.

Sub-series D: Grievances and Disputes. This sub-series includes grievances and material related to disputes between the Virginia Symphony and musicians, the American Federation of Musicians, and other individuals and parties. Material is arranged alphabetically and dates from 1989 to 1999.

Sub-series E: Norfolk Symphony/Virginia Orchestra Group. This sub-series contains contracts and other agreements between the Symphony and its musicians, conductors, music directors, and other hired staff. Materials are arranged chronologically and date from 1967 to 2000.

Sub-series F: Virginia Opera. This sub-series contains contracts and other agreements between the Symphony and the Virginia Opera. Material is arranged chronologically and dates from 1990 to 1998.

Sub-series G: Miscellaneous Agreements. This sub-series contains miscellaneous agreements that don’t fit anywhere else. Materials are arranged alphabetically by the name of the contracting company or organization. Materials date from 1976-1977 and 1995 to 2002.

Series IV: Financial. This series contains financial material for the Virginia Symphony Orchestra. It is broken down into five sub-series: A. Endowments; B. Finances; C. Financial Assessment 1920-1994; D. Pledge Campaigns; and E. Virginia Symphony Budget Amendment.

Sub-series A: Endowments. This sub-series contains an endowment for the Norfolk Symphony Association Endowment Fund in 1976 and the endowment for the acquisition of Beethoven orchestral scores in 1992. Material is arranged chronologically.

Sub-series B: Finances. This sub-series contains financial correspondence, financial history, and financial statements. Material dates from 1975 to 2002.

Sub-series C: Financial Assessment. This sub-series contains a financial assessment of the Virginia Symphony for the years 1920 to 1994.

Sub-series D: Pledge Campaigns. This sub-series contains materials related to annual fundraising Pledge Campaigns. Material dates from 1973 to 1975, 1984 to 1985, and 2001 to 2002. Material is arranged chronologically; however there are two notebooks for the 1984 and 1985 Subscription Campaigns that are in their own archival binders and therefore boxed separately and out of chronological order.

Sub-series E: Virginia Symphony Budget Amendment. This sub-series contains materials related to a Virginia Legislative Assembly budget amendment to provide state funding to the Virginia Symphony for the fiscal year 2002. All material is from 2001.

Series V: Awards. This series contains awards presented to the Virginia Symphony Orchestra, as well as to its members and musicians. This series is broken down into three sub-series: A. JoAnn Falletta 10th Anniversary Celebration; B. MetLife Awards for Excellence in Community Engagement; and C. Miscellaneous Awards.

Sub-series A: JoAnn Falletta 10th Anniversary Celebration 2001. This sub-series contains materials related to JoAnn Falletta’s 10th Anniversary Celebration as Music Director of the Virginia Symphony Orchestra. Included are materials from planning the celebration, such as correspondence, meeting agendas and minutes, sponsors, flyers, programs, and other business. Also included are letters and resolutions of congratulations for Joann Falletta and the Virginia Symphony Orchestra from local cities and Virginia political leaders. All material dates from 2001. Material is further divided into two sub-headings: one for business related to the celebration and the other for Letters and Resolutions of Congratulations to JoAnn Falletta. These are arranged alphabetically.

Sub-series B: MetLife Awards for Excellence in Community Engagement. This sub-series contains a 2002 application from the Virginia Symphony Orchestra for this award offered by the American Symphony Orchestra League.

Sub-series C: Miscellaneous. This sub-series contains other awards for the Virginia Symphony Orchestra and its members and musicians. This material dates from 1997, but may be expanded as materials are acquired.

Series VI: Grants. This series contains information on grants to the Virginia Symphony Orchestra.  It is broken down into four sub-series: A. National Endowment for the Arts Grant; B. City of Norfolk Grant; C. Norfolk Foundation Grant; and D. Miscellaneous.

Series VII: Membership. This series contains a notebook of member profile sheets dated from 1982 to 1984.

Series VIII: Memorials. This series contains memorials and obituaries for past Virginia Symphony members and musicians. Materials are arranged alphabetically by last name and date from 1974 and 1994 to 2000.

Series IX: Miscellaneous. This series contains miscellaneous items related to the Virginia Symphony Orchestra. Included are ticket stubs, songbooks and music sheets, signs, and other miscellaneous materials. Materials are arranged alphabetically.

Series X: Newsletters. This series contains newsletters from the Virginia Symphony Orchestra, the Norfolk Symphony and Choral Association, the American Federation of Musicians Local #125, the Women’s Auxiliary Norfolk Symphony Association, and other organizations associated with the Virginia Symphony. Material is arranged alphabetically by newsletter and then chronologically. Material dates from 1955 to 2003.

Series XI: Performances and Programs. This series contains performances, programs, and other related materials. This series is broken down into three sub-series: A. Audio-Visual Materials; B. Schedules and Calendars; and C: Programs.

Sub-series A: Audio-Visual Materials. This sub-series contains audiocassettes, Beta tapes, Compact Discs, VHS tapes, U-matic tapes, and Reel-to-reel tapes of Virginia Symphony performances. Materials are further sub-divided by type. Materials are arranged chronologically and date from 1978 to 2001.

Sub-series B: Schedules and Calendars. This sub-series contains performance schedules and calendars for Virginia Symphony concerts. Material is arranged chronologically and dates from 1982 to 2005.

Sub-series C: Programs. This sub-series contains programs for individual, special and season performances of the Virginia Symphony. These include programs for music series such as the Coffee Concerts, Peanut Butter and Jam Series; and the Annual Beethoven Festival. Materials date from the Symphony’s first concert in April of 1921 to the Symphony’s 86th season in 2006-2007. Materials are arranged chronologically.

Series XII: Publicity. This series contains marketing tools and publicity for the Virginia Symphony. It is broken into four sub-series: A. Advertisements/Flyers; B. News Clippings; C. Press Releases; and D. Magazines and Other Publications.

Sub-series A: Advertisements/Flyers. This sub-series contains advertisements and flyers for Virginia Symphony concerts and other events. Included are: flyers, pamphlets, and other advertisements for subscriptions; raffles, auctions, and fundraisers; concerts and concert series; parties and social events; and other such items. Materials are arranged chronologically and date from 1954 to 2006.

Sub-series B: News Clippings. This sub-series contains news clippings on the Virginia Symphony; its musicians and members; other symphony organizations; and other related news items. Materials are arranged chronologically with a handful of topic specific folders at the end. Materials date from 1958 to 2006. See also Series XIX: Scrapbooks and Oversize items.

Sub-series C: Press Releases. This sub-series contains press releases generated by the Virginia Symphony and sent to news papers and other news sources. Materials are arranged chronologically and date from 1960 to 2007.

Sub-series D: Magazines and Other Publications. This sub-series contains magazines and similar publications that contain articles about the Virginia Symphony, its musicians and members; other symphony organizations; and other related stories. Materials are arranged alphabetically by the name of the publication and date from 1954 to 1975.

Series XIII: Resources. This series contains resource materials related to the Virginia Symphony. It is broken down into four sub-series: A: Artist/Composer Information; B: Training; C: Organizations; and D: Studies and Reports.

Sub-series A: Artist/Composer information. This sub-series contains artist and composer biographies and other such information. Some of the folders also contain promotional photos and newspaper clippings specific to the individual. The majority of these materials are not dated. Material is arranged alphabetically by last name.

Sub-series B: Training. This sub-series contains information on organizations that provided seminars and other training to the Virginia Symphony. Included are training materials, correspondence, schedules, brochures, registration forms, and billing information. Materials are dated from 2002 and are arranged alphabetically.

Sub-series C: Organizations. This sub-series contains information on other organizations in Hampton Roads where the Virginia Symphony had representation. Currently the only organization represented is Leadership Hampton Roads. Materials date from 2000 to 2002.

Sub-series D: Studies and Reports. This sub-series contains studies, reports, assessments, and other research on symphony orchestras and performing arts within Hampton Roads. Materials are arranged chronologically and date from 1977 to 2001.

Series XIV: Slides and Photographs. This series contains slides and photographs related to the Virginia Symphony. There are many events portrayed in the photos that are not identified and not all photos have dates identified. Materials are arranged alphabetically by topic. Those materials with identified dates range from 1921 to 2000.

Series XV: Scrapbooks and Oversize Items. This series contains oversize scrapbooks and other oversize items related to the Virginia Symphony. Included are: a Virginia Symphony Record Book; a scrapbook; oversize newspaper clippings; oversize photos; and awards. Material dates from 1939 to 2004.

Access Restrictions: Open to researchers without restrictions.
Subject Index
Arts--Virginia
Orchestral music--Virginia
Orchestral musicians--Virginia
Virginia Symphony
Languages of Materials
English [eng]
Rights/Use Restrictions: Before publishing quotations or excerpts from any materials, permission must be obtained from Special Collections and University Archives, and the holder of the copyright, if not Old Dominion University Libraries.
Acquisition Notes: Members of the Virginia Symphony community from 2004 to 2007  Gift.
Related Materials: For more information please see http://www.virginiasymphony.org/.
PreferredCitation: [Identification of item], Box [number], Folder [number and title], Virginia Symphony Orchestra Papers, Special Collections, Perry Library, Old Dominion University, Norfolk, Virginia.