Diehn Fine & Performing Arts Bldg.
Music Collection Development Policy
The Department of Music offers Bachelor of Music degrees in music performance, composition, and education as well as minors in composition, history, and performance. A Bachelor of Arts degree in Music History is also offered. The Master of Arts in Humanities and Master of Science in Education degrees also require instructional support. There is overlapping interest with other departments such as: English, History, Theater, Dance, Art, and Education. The collection supports faculty research and instruction and general instructional support for all Music Department courses and levels of education. Instructional support is also given to cross-disciplinary courses. The sound recordings collection also serves as a resource for performers and music groups in Hampton Roads, the Governor's Magnet School, and the general public.
All works which include sung or spoken text should be collected in the original language of the composition. Accompanying translations should be sought; items which include a translation(s) of a non-English language work should be chosen for purchase over items that do not. No language should be excluded from the collection.
There are no chronological restrictions on the collection. Works from all time periods require representation in keeping with the purpose of the collection.
The Western music tradition is emphasized for faculty research and instruction and for student instructional support. Although they are not excluded, musical works from other than the Western tradition are not emphasized.
Treatment of Subject:
Fundamentally, musical works of significance to the musicological, pedagogical, and hermeneutical study and application of the Western music tradition are to be collected. Popular culture (any country) is to be excluded from the active collection process, but gift donations may be accepted. Music Education resource and curriculum recordings are to be collected as available with the counsel of Music Department Faculty. Electronic and audio-visual research items are to be collected as available based on relevance to the curriculum and availability. Spoken recordings dealing with analysis, theory, composition, pedagogy, or hermeneutics will be collected as requested by Music Department Faculty only.
Types of Materials:
Compact discs, videocassettes, and cd-roms are the primary formats collected. The secondary formats, cassettes and long-play recordings, should be collected only when a needed item is unavailable on a primary format. Long-play recordings may be accepted as gift donations. 78rpm records, reel-to-reel tapes, digital tapes, and 45rpm records are not collected or accepted as gift donations. No other obsolete or undesirable format is to be collected (e.g., cylinder discs, 8-track tapes, mini-cassettes, and the like).
No restrictions apply.
Duplication of individual works is tantamount to the purpose of the collection. However, duplicate performances of the works should not be collected. Hermeneutical studies are an inseparable part of the performance and composition degrees and may figure in to cross-disciplinary studies. Duplication of individual works cannot be avoided. The replacement of long-play recordings that were pressed before 1975 should take precedence over those produced later unless the item is required on a new format by Music Department Faculty. Some long-play recording replacement should take place continually if possible until they are no longer collected or accepted as gift donations. The replacement of primary formats and cassettes should take place as needed. In the 1970's, the Music Listening Room received two substantial record collections from local benefactors. Dr. George Gay III donated a collection of approximately 12,360 sound recordings in 1972. The Gay Collection includes about 4661 long-play records and 7699 78rpm recordings. A majority of the recordings pre-date the mid-1950's. The 78rpm recordings remain uncataloged and inaccessible to the public. The long-play recordings were copied onto cassette tapes during the 1980's. The Gay Collection is primarily classical music with an emphasis in opera. The Clarence W. Walton Collection, donated around 1979, contains approximately 6000 long-play, 78rpm, and 45rpm recordings that encompass many jazz idioms. The 78rpm and 45rpm recordings (around 3300 discs) remain uncataloged and inaccessible to the public. The long-play recordings continue to be cataloged. The Clarence W. Walton Collection is not an identifiable collection in the Music Listening Room.
Collection Development Codes Key
0. OUT OF SCOPE: The library does not collect in this subject.
1. MINIMAL LEVEL: A subject area in which few selections are made beyond very basic works. A collection at this level is frequently and systematically reviewed for currency of information. Superseded editions and titles containing outdated information are withdrawn.
1a. MINIMAL LEVEL, UNEVEN COVERAGE: Few selections are made, and there is unsystematic representation of subject.
1b. MINIMAL LEVEL, EVEN COVERAGE: Few selections are made, but basic authors, some core works, or a spectrum of ideological views are represented.
2. BASIC INFORMATION LEVEL: A selective collection of materials that serves to introduce and define a subject and to indicate the varieties of information available elsewhere. It may include dictionaries, encyclopedias, access to appropriate bibliographic databases, selected editions of important works, historical surveys, bibliographies, handbooks, and a few major periodicals. The collection is frequently and systematically reviewed for currency of information.
2a. BASIC INFORMATION LEVEL, INTRODUCTORY: The emphasis at this level is on providing resources that introduce and define a subject. A collection at this level includes basic reference tools and explanatory works, such as textbooks; historical descriptions of the subject's development; general works devoted to major topics and figures in the field; and selective major periodicals. The introductory level of a basic information collection is only sufficient to support patrons attempting to locate general information about a subject or students enrolled in introductory level courses.
2b. BASIC INFORMATION LEVEL, ADVANCED: At the advanced level, basic information about a subject is provided on a wider range of topics and with more depth. There is a broader selection of basic explanatory works, historical descriptions, reference tools, and periodicals that serve to introduce and define a subject. An advanced basic information level is sufficient to support students in basic courses as well as supporting the basic information needs of the academic community.
3. STUDY OR INSTRUCTIONAL SUPPORT LEVEL: A collection that is adequate to impart and maintain knowledge about a subject in a systematic way but at a level of less than research intensity. The collection includes a wide range of basic works in appropriate formats, a significant number of classic retrospective materials, complete collections of the works of more important writers, selections from the works of secondary writers, a selection of representative journals, access to appropriate machine-readable data files, and the reference tools and fundamental bibliographic apparatus pertaining to the subject.
3a. STUDY OR INSTRUCTIONAL SUPPORT LEVEL, INTRODUCTORY: This subdivision of a level 3 collection provides resources adequate for imparting and maintaining knowledge about the basic or primary topics of a subject area. The collection includes a broad range of basic works in appropriate formats, classic retrospective materials, all key journals on primary topics, selected journals and seminal works on secondary topics, access to appropriate machine-readable data files, and the reference tools and fundamental bibliographic apparatus pertaining to the subject. This subdivision of level 3 supports undergraduate courses, including advanced undergraduate courses, as well as most independent study needs of the clientele of public and special libraries. It is not adequate to support master's degree programs.
3b. STUDY OR INSTRUCTIONAL SUPPORT LEVEL, ADVANCED: The advanced subdivision of level 3 provides resurrects adequate for imparting and maintaining knowledge about the primary and secondary topics of a subject area. The collection includes a significant number of seminal works and journals on the primary and secondary topics in the field; a significant number of retrospective materials; a substantial collection of works by secondary figures; works that provide more in-depth discussions of research, techniques, and evaluation; access to appropriate machine-readable data files; and reference tools and fundamental bibliographic apparatus pertaining to the subject. This level supports all courses of undergraduate study and master['s degree programs as well as the more advanced independent study needs of the academic community.
4. RESEARCH LEVEL: A collection that includes the major published source materials required for dissertation and independent research, including materials containing research reporting, new findings, scientific experimental results, and other information useful to researchers. It is intended to include all important reference works and a wide selection of specialized monographs, as well as a very extensive collection of journals and major indexing and abstracting services in the field. Pertinent foreign language materials are included. Older material is usually retained for historical research and actively preserved. A collection at this level supports doctoral and other original research.
5. COMPREHENSIVE LEVEL: A collection in which a library endeavors, so far as it is reasonably possible, to include all significant works of recorded knowledge (publications, manuscripts, other forms), in all applicable languages, for a necessarily defined and limited field. This level of collection intensity is one that maintains a "special collection" the aim, if not the achievement, is exhaustiveness. Older material is retained for historical research with active preservation efforts.