DOVE catalog’s new look with Viewshare from the Library of Congress

Thanks to Greta Kuriger of George Mason University Library, the DOVE catalog made the leap from a flat file to a multifaceted graphic display. Last May, Greta participated in DOVE’s survey training in Northern Virginia and also went to a Library of Congress workshop about Viewshare, “a free platform for generating and customizing views, (interactive maps, timelines, facets, tag clouds) that allow users to experience your digital collections.” Greta saw that Viewshare had great potential for DOVE.  She experimented with some of  DOVE data and showed it to Sonia Yaco at ODU.  Sonia began working with the Library of Congress to import all of the DOVE catalog data. The folks at LoC were impressed DOVE and asked for Sonia to write about the project’s use of Viewshare.  The article is published it on Viewshare’s “User Stories” page.

A full roll out of Viewshare and more publicity for DOVE is expected early next year.

Can’t come to an on-site training session? Use our web training tutorial instead.

If you are unable to attend any of the three on-site training session being held around the Virginia this week, you can instead utilize our  on line DOVE Records Survey Training.  It includes a background of DOVE, brief history of school desegregation in Virginia, a survey tutorial  and practice exercises.  http://www.lib.odu.edu/specialcollections/dove/training/player.html

Training Session: How to Conduct a Records Survey, Virginia State University, May 25, 2011

Survey training

Virginia State University
Johnston Memorial Library, Room 232
May 25, 2011
10 a.m. – 4 p.m.

There is free parking behind the library.  Individuals are responsible for own lunch.  For those who want to, lunch orders will be taken for Ettrick Deli before the session begins.
All are welcome. Please RSVP to Francine Archer no later than Wednesday, May 18, 2011 at 804-524-1023 or farcher@vsu.edu .

Pass It On: Personal Archiving Day at the Library of Congress on April 30

Personal treasures should be safeguarded so that future generations can share in the collective memories of loved ones. Advice on how to preserve and protect precious digital and traditional photos, documents, recordings and more will be presented on Personal Archiving Day at the Library of Congress.

Pass it On: Personal Archiving Day at the Library of Congress will be held on Saturday, April 30, from 11 a.m. to 2 p.m. in LJ 119, first floor of the Thomas Jefferson Building, 10 First St. S.E., Washington D.C. The event is free and open to the public; no tickets or reservations are needed.

Training session, Friday, May 27, 10 AM–4 PM, Arlington Central Library Auditorium

How to Conduct a Records Survey

This is to invite you to participate in a project to document Virginia history. The Desegregation of Virginia Education (DOVE) project seeks to preserve the records and memories of the participants in the integration of schools in Virginia from the 1940s to the 1980s. The children affected by the decisions made by the various authorities are now in their 50s, 60s and 70s. It is imperative to interview these people before their memories have faded completely. The physical records of these events, both public and private, may also be endangered and need to be cataloged and protected for current and future researchers.

The DOVE project team includes faculty and staff from many Virginia universities and colleges, as well as from the National Archives and Records Administration. We are inviting history, education, sociology and other humanities professors from all corners of the state to participate in this project by actively serving on a regional team; surveying records from local repositories and individuals, including but not limited to those found in school boards, local archives and historical societies; and/or overseeing oral history projects. We feel as though the DOVE project would fit many college and university programs by offering the chance of students to conduct interviews and undertake original research into the racial inequalities of Virginia public education prior to 1986, as well as understand the importance of the preservation of historical documentary records.

A training session will be held in Arlington, Friday, May 27, 10 am – 4 pm in the Arlington Central Library Auditorium at 1015 North Quincy Street, Arlington (703-228-5990). Lunch will be on your own, but there are a number of restaurant options in the area. There is free parking on site, and the library is a short walk from the Ballston and Virginia Square Metro stations.
The workshop is sponsored by the Desegregation of Virginia Education (DOVE) Project and the Martin Luther King Jr. Memorial Commission.

Please RSVP to:
DOVE Northern Virginia Chair:
Robert Vay, George Mason University
rvay@gmu.edu

DOVE/MLK survey training – Norfolk, Monday, December 13, 9 am – 4 pm

The Desegregation of Virginia Education (DOVE) Project’s two years of planning has enabled us to move to the next phase – training and surveying. In partnership with the Martin Luther King Jr. Memorial Commission, DOVE will be holding survey training workshops in Norfolk, Charlottesville, Farmville and Northern Virginia. Training materials, including DVDs for use in training other volunteers, will be provided. The training sessions are free to participants.

If you were part of that planning or are new to DOVE project, please join us for the training to begin survey repositories in your area.

The first training session will be held in Norfolk, Monday, December 13, 9 am – 4 pm. In the morning, a formal instruction session will be held at Norfolk State University’s Wilder Center, Conference Room C. In the afternoon, we’ll go to the Norfolk Public Library Sargeant Room for hands on survey training. NSU is providing a beverage service in the morning. Lunch will be on your own at their faculty-staff cafeteria. Info on parking will be posted on this blog.

The workshop is sponsored by the Norfolk State University History Department, the Desegregation of Virginia Education (DOVE) Project and the Martin Luther King Jr. Memorial Commission.

Please RSVP to:
DOVE Tidewater Chair:
Charles Ford, Norfolk State University
chford@nsu.edu

We encourage educators to become involved in the project and to involve their students. Below is a letter that you can use to invite professors at universities in your area to the training sessions.

Regards,
DOVE State Co-chairs:
Sonia Yaco
Old Dominion University
syaco@odu.edu
Brian Daugherity
Virginia Commonwealth University
bjdaugherity@vcu.edu

——————————–

Desegregation of Virginia Education (DOVE) Project

Dear Colleague:
This letter is to invite you and your students to participate in a project to document Virginia history. The Desegregation of Virginia Education (DOVE) project seeks to preserve the records and memories of the participants in the integration of schools in Virginia from the 1940s to the 1980s. The children affected by the decisions made by the various authorities are now in their 50s, 60s and 70s. It is imperative to interview these people before their memories have faded completely. The physical records of these events, both public and private, may also be endangered and need to be cataloged and protected for current and future researchers.

The DOVE project team includes faculty and staff from many Virginia universities and colleges, as well as from the National Archives and Records Administration. We are inviting history, education, sociology and other humanities professors from all corners of the state to participate in this project by actively serving on a regional team; surveying records from local repositories and individuals, including but not limited to those found in school boards, local archives and historical societies; and/or overseeing oral history projects. We feel as though the DOVE project would fit many college and university programs by offering the chance of students to conduct interviews and undertake original research into the racial inequalities of Virginia public education prior to 1986, as well as understand the importance of the preservation of historical documentary records.

The first training session will be held in Norfolk, Monday, December 13, 9 am – 4 pm. In the morning, a formal instruction session will be held at Norfolk State University’s Wilder Center, Conference Room C. In the afternoon, we’ll go to the Norfolk Public Library Sargeant Room for hands on survey training. NSU is providing a beverage service in the morning. Lunch will be on your own at their faculty-staff cafeteria. Info on parking will be posted on the DOVE blog: http://www.lib.odu.edu/specialcollections/dove/blog/

The workshop is sponsored by the Norfolk State University History Department, the Desegregation of Virginia Education (DOVE) Project and the Martin Luther King Jr. Memorial Commission.

Please RSVP to:
DOVE Tidewater Chair:
Charles Ford, Norfolk State University
chford@nsu.edu

Regards,
DOVE State Co-chairs:
Sonia Yaco
Old Dominion University
syaco@odu.edu

Brian Daugherity
Virginia Commonwealth University
bjdaugherity@vcu.edu

Desegregation of Virginia Education (DOVE) Project: http://www.lib.odu.edu/special/dove/index.htm
DOVE blog: http://www.lib.odu.edu/specialcollections/dove/blog/

DOVE Meeting 09/27/10 at the Potomac Community Library in Woodbridge, VA

Attendees: Jessica Johnson (Virginia State University, attending for Lucious Edwards, chair of Region 2: Southside, Bob Vay (George Mason University, chair of Region 6: Northern Virginia), Jefferson Moak (NARA Philadelphia), Brian Daugherity (Virginia Commonwealth University, chair of Region 5: Central Piedmont), Tonia Graves (Old Dominion University), Charles Ford (Norfolk State University, chair of Region 3: Hampton Roads), Catherine O’Brion (Library of Virginia)

The meeting began with a discussion about attracting new DOVE members and volunteers and re-attracting early DOVE members and volunteers.
Possible ways to attract members and volunteers and increase attendance at meetings include:
• rotating meetings between a standard centralized location and different DOVE regions (focus on inviting VIPs from the region)
• incorporating activities into meetings as well conducting business
• identifying the best days of the week and times of day for the meetings;
• electronic meetings (webinar, Skype)

We discussed re-contacting attendees of past DOVE meeting and identifying reasons for lapsed attendance:
• They have been pulled into other projects
• They have a different job/turnover
• The 50th anniversary of Brown v. Board is no longer in the media spotlight

Reasons to re-attract include:
• Reminder of the benefits of working with DOVE and being a repository
• Development of the training module

Ways to contact include:
• E-mails; letters; phone calls
• Design a “We missed you” flyer
• Get in their local publications and webflows
• Let them know when anybody is presenting; especially if nearby

Planning for MLK Commission fall training/surveying sessions
Charles will begin planning for the next meeting and first training session at the Murray Center in Norfolk on December 13, 2010.

Tonia described the online survey training under development at ODU’s Center for Leaning Development. It is a web based training module (also available on CD) accessible by most internet browsers that describes to DOVE volunteers how to survey and create records that describe DOVE materials. The training provides hands on opportunities for volunteers to create practice records and prepares them for surveying a variety of archival materials in a variety of archival environments.

Bob gave an update on the training module he is creating as a result of the training session in early 2010.

Grants
The discussion about grants focused on identifying what we want funded and identifying appropriate grants.
Grant monies would be used for:
• training
• surveying
• travel
• general programming
• promotional materials
• developing models for cooperative collections processes

Sources of grants include:
• VFH-special mention of the Discretionary Grant
• Corporations
• Regional
• NHPRHC
• Our own institutions

DOVE volunteers can assist with grants by lending any expertise with:
• identifying grants
• grant writing and reviewing
• editing
• developing budgets
• project management

DOVE supporters (detail benefits of participating)
The discussion about letters of support focused on developing a structure for letters of support from DOVE member institutions and organizations. The structure might include three tiers:
• Letter of Support (from institutional members?) – states public support for the DOVE initiative
• Letter of Commitment (from partners?) – specifies certain commitments such as attendance at DOVE meetings, providing meeting space, providing technological support, providing metadata support, etc.
• Letter of Commitment (from repositories) –publicly assures that any acquired content meets the best practices of archival preservation

We also discussed how letters of support are also important to have on file when applying for grants or creating promotional materials.
Jefferson provided an example of a draft letter to send to history professors and adaptable for other audiences.

Regional Task Force Reports
Bob reported on a presentation that he and Sonia gave at the SAA conference in August 2010. They co-presented with the Black Metropolis Research Consortium , and he is scheduled to speak at a meeting of the Fairfax Historical Commission on 10/06/10.

Charles reported that his seniors are using DOVE resources.

Other Reports & Business
Jefferson Moak recommended looking at the Philadelphia Area Consortium of Special Collections Libraries (PACSCL).

Tentative Next Meeting
December 13, 2010 in Norfolk at the Murray Center, 455 E Brambleton Ave