DOVE/MLK survey training – Norfolk, Monday, December 13, 9 am – 4 pm

The Desegregation of Virginia Education (DOVE) Project’s two years of planning has enabled us to move to the next phase – training and surveying. In partnership with the Martin Luther King Jr. Memorial Commission, DOVE will be holding survey training workshops in Norfolk, Charlottesville, Farmville and Northern Virginia. Training materials, including DVDs for use in training other volunteers, will be provided. The training sessions are free to participants.

If you were part of that planning or are new to DOVE project, please join us for the training to begin survey repositories in your area.

The first training session will be held in Norfolk, Monday, December 13, 9 am – 4 pm. In the morning, a formal instruction session will be held at Norfolk State University’s Wilder Center, Conference Room C. In the afternoon, we’ll go to the Norfolk Public Library Sargeant Room for hands on survey training. NSU is providing a beverage service in the morning. Lunch will be on your own at their faculty-staff cafeteria. Info on parking will be posted on this blog.

The workshop is sponsored by the Norfolk State University History Department, the Desegregation of Virginia Education (DOVE) Project and the Martin Luther King Jr. Memorial Commission.

Please RSVP to:
DOVE Tidewater Chair:
Charles Ford, Norfolk State University
chford@nsu.edu

We encourage educators to become involved in the project and to involve their students. Below is a letter that you can use to invite professors at universities in your area to the training sessions.

Regards,
DOVE State Co-chairs:
Sonia Yaco
Old Dominion University
syaco@odu.edu
Brian Daugherity
Virginia Commonwealth University
bjdaugherity@vcu.edu

——————————–

Desegregation of Virginia Education (DOVE) Project

Dear Colleague:
This letter is to invite you and your students to participate in a project to document Virginia history. The Desegregation of Virginia Education (DOVE) project seeks to preserve the records and memories of the participants in the integration of schools in Virginia from the 1940s to the 1980s. The children affected by the decisions made by the various authorities are now in their 50s, 60s and 70s. It is imperative to interview these people before their memories have faded completely. The physical records of these events, both public and private, may also be endangered and need to be cataloged and protected for current and future researchers.

The DOVE project team includes faculty and staff from many Virginia universities and colleges, as well as from the National Archives and Records Administration. We are inviting history, education, sociology and other humanities professors from all corners of the state to participate in this project by actively serving on a regional team; surveying records from local repositories and individuals, including but not limited to those found in school boards, local archives and historical societies; and/or overseeing oral history projects. We feel as though the DOVE project would fit many college and university programs by offering the chance of students to conduct interviews and undertake original research into the racial inequalities of Virginia public education prior to 1986, as well as understand the importance of the preservation of historical documentary records.

The first training session will be held in Norfolk, Monday, December 13, 9 am – 4 pm. In the morning, a formal instruction session will be held at Norfolk State University’s Wilder Center, Conference Room C. In the afternoon, we’ll go to the Norfolk Public Library Sargeant Room for hands on survey training. NSU is providing a beverage service in the morning. Lunch will be on your own at their faculty-staff cafeteria. Info on parking will be posted on the DOVE blog: http://www.lib.odu.edu/specialcollections/dove/blog/

The workshop is sponsored by the Norfolk State University History Department, the Desegregation of Virginia Education (DOVE) Project and the Martin Luther King Jr. Memorial Commission.

Please RSVP to:
DOVE Tidewater Chair:
Charles Ford, Norfolk State University
chford@nsu.edu

Regards,
DOVE State Co-chairs:
Sonia Yaco
Old Dominion University
syaco@odu.edu

Brian Daugherity
Virginia Commonwealth University
bjdaugherity@vcu.edu

Desegregation of Virginia Education (DOVE) Project: http://www.lib.odu.edu/special/dove/index.htm
DOVE blog: http://www.lib.odu.edu/specialcollections/dove/blog/

DOVE Meeting 09/27/10 at the Potomac Community Library in Woodbridge, VA

Attendees: Jessica Johnson (Virginia State University, attending for Lucious Edwards, chair of Region 2: Southside, Bob Vay (George Mason University, chair of Region 6: Northern Virginia), Jefferson Moak (NARA Philadelphia), Brian Daugherity (Virginia Commonwealth University, chair of Region 5: Central Piedmont), Tonia Graves (Old Dominion University), Charles Ford (Norfolk State University, chair of Region 3: Hampton Roads), Catherine O’Brion (Library of Virginia)

The meeting began with a discussion about attracting new DOVE members and volunteers and re-attracting early DOVE members and volunteers.
Possible ways to attract members and volunteers and increase attendance at meetings include:
• rotating meetings between a standard centralized location and different DOVE regions (focus on inviting VIPs from the region)
• incorporating activities into meetings as well conducting business
• identifying the best days of the week and times of day for the meetings;
• electronic meetings (webinar, Skype)

We discussed re-contacting attendees of past DOVE meeting and identifying reasons for lapsed attendance:
• They have been pulled into other projects
• They have a different job/turnover
• The 50th anniversary of Brown v. Board is no longer in the media spotlight

Reasons to re-attract include:
• Reminder of the benefits of working with DOVE and being a repository
• Development of the training module

Ways to contact include:
• E-mails; letters; phone calls
• Design a “We missed you” flyer
• Get in their local publications and webflows
• Let them know when anybody is presenting; especially if nearby

Planning for MLK Commission fall training/surveying sessions
Charles will begin planning for the next meeting and first training session at the Murray Center in Norfolk on December 13, 2010.

Tonia described the online survey training under development at ODU’s Center for Leaning Development. It is a web based training module (also available on CD) accessible by most internet browsers that describes to DOVE volunteers how to survey and create records that describe DOVE materials. The training provides hands on opportunities for volunteers to create practice records and prepares them for surveying a variety of archival materials in a variety of archival environments.

Bob gave an update on the training module he is creating as a result of the training session in early 2010.

Grants
The discussion about grants focused on identifying what we want funded and identifying appropriate grants.
Grant monies would be used for:
• training
• surveying
• travel
• general programming
• promotional materials
• developing models for cooperative collections processes

Sources of grants include:
• VFH-special mention of the Discretionary Grant
• Corporations
• Regional
• NHPRHC
• Our own institutions

DOVE volunteers can assist with grants by lending any expertise with:
• identifying grants
• grant writing and reviewing
• editing
• developing budgets
• project management

DOVE supporters (detail benefits of participating)
The discussion about letters of support focused on developing a structure for letters of support from DOVE member institutions and organizations. The structure might include three tiers:
• Letter of Support (from institutional members?) – states public support for the DOVE initiative
• Letter of Commitment (from partners?) – specifies certain commitments such as attendance at DOVE meetings, providing meeting space, providing technological support, providing metadata support, etc.
• Letter of Commitment (from repositories) –publicly assures that any acquired content meets the best practices of archival preservation

We also discussed how letters of support are also important to have on file when applying for grants or creating promotional materials.
Jefferson provided an example of a draft letter to send to history professors and adaptable for other audiences.

Regional Task Force Reports
Bob reported on a presentation that he and Sonia gave at the SAA conference in August 2010. They co-presented with the Black Metropolis Research Consortium , and he is scheduled to speak at a meeting of the Fairfax Historical Commission on 10/06/10.

Charles reported that his seniors are using DOVE resources.

Other Reports & Business
Jefferson Moak recommended looking at the Philadelphia Area Consortium of Special Collections Libraries (PACSCL).

Tentative Next Meeting
December 13, 2010 in Norfolk at the Murray Center, 455 E Brambleton Ave

Desegregation of Virginia Education (DOVE) Project Awarded Grant

The Desegregation of Virginia Education (DOVE) project, hosted by Old Dominion University Libraries, recently received a $2,000 grant from the Dr. Martin Luther King Jr. Memorial Commission of the Virginia General Assembly.

“The locations of many of Virginia’s historically important records of school desegregation remain unknown. DOVE will train volunteers to conduct onsite surveys of school desegregation collections,” said Sonia Yaco, ODU Special Collections librarian and university archivist.

Training sessions will be held in the four communities where public schools were closed to prevent integration in the late 1950s under Massive Resistance: Norfolk, Prince Edward County, Charlottesville and Arlington/Front Royal.

The DOVE project was created in 2008 as a collaborative effort to develop a guide to historic resources that document Virginia’s school desegregation process from the mid-1940s through the mid-1980s. Participants in DOVE include ODU, Norfolk State University, College of William and Mary, Virginia Commonwealth University, George Mason University, National Archives and Records Administration – Mid Atlantic Region, R.R. Moton Museum, Virginia State University, Norfolk Public Library, Virginia Tech, Washington and Lee University and the Library of Virginia.

DOVE Meeting Minutes 06/10/10

DOVE met on 06/10/10 at The University of Virginia, Office of Development and Public Affairs. Attendees included Sonia Yaco (Old Dominion University), Patrice Grimes (University of Virginia), John Kern (Division of Historic Resources – retired), Bob Vay (George Mason University), Tonia Graves (Old Dominion University), Michael Robinson (University of Virginia), Emma Edmonds (University of Virginia), Ted Delaney (Washington and Lee). Carolyn S. Parsons (University of Mary Washington) chaired the meeting.

1. Project Update and Regional Task forces

  • Sonia presented a slideshow about DOVE and briefly reviewed DOVE’s two year history.
  • Sonia announced that there is an opening for somebody to chair the Eastern Shore Regional Task Force.
  • Sonia thanked The University of Virginia, Office of Development and Public Affairs for hosting the meeting and generously providing lunch.

a. How to recruit volunteers for region task forces

  • Each region is forming a task force to direct local surveying, including recruiting and training volunteers
  • Suggestions were made of who regional chair should consider recruiting for their regional task forces
  • b. The recruiting discussion morphed into a discussion about roles needed for DOVE’s success and recommendations for potential records. Places to consider as potential sources for records, regional task force members and volunteers include:

  • School boards-especially school board secretaries (consider asking them to volunteer)
  • Historical societies
  • Civic leagues
  • Civic leaders
  • Fraternities/sororities
  • Real Estate Agents
  • Public Libraries – Virginia or local history rooms
  • NAACP

c. Communication tools – Google Docs demonstration
A demonstration of how to use Google Docs to track surveying of repositories regions was given. Directions and passwords are included in the surveying procedures manual

2. Surveying procedures manual

  • Bob Vay presented a draft manual developed mainly as a result of the training session from the last meeting and asked for us to submit comments and suggestions.

3. Grants

  • Tonia Graves gave a brief presentation on grant basics and led a discussion of how DOVE volunteers can help including
    • Searching for and reading grant proposals
    • Experience developing budgets
    • Editing/proofreading skills
    • Grant writing experience
    • Identifying individuals/organizations to contribute letters of support
  • How to get them/ what we want funded – Activities that grants often support and are what DOVE wants funded include:
    • Programming
    • Curriculum development
    • Research
    • Travel
    • Individual Education/Training

Part of this discussion included identifying disciplines, in addition to history, that might benefit from DOVE such as education, women’s studies, anthropology, journalism, and rhetoric and new media.
A suggestion was made to put on the DOVE website stories of why people donated their school desegregation collections to an archives or allowed them to be surveyed.

4. Planning for MLK Jr. Memorial Commission partnered fall 2010 training/surveying sessions

Sonia announced that the MLK Jr. Memorial Commission has agreed to sponsor training/surveying sessions in the four areas whose schools were closed due to Massive Resistance. Potential sites for these sessions include public libraries in Fairfax, Charlottesville, Front Royal and Norfolk. The sessions are planned to be one day events that will feature hands on training in surveying records for the first half of the day hands on records surveying for the second half of the day.

5. Next meeting – location and agenda items?

The next meeting is tentatively scheduled for early/mid September in Prince William County.

DOVE Meeting Minutes – February 26, 2010

College of William and Mary
Williamsburg, Virginia

Attendees:

Susan Riggs, College of William and Mary
Bob Vay, George Mason University
Carl Childs, Library of Virginia
Larissa Smith Ferguson, Longwood University
Tonia Graves and Sonia Yaco, Old Dominion University
Charles H. Ford, Norfolk State University
Lynn Rainville, Sweet Briar
Brian Daugherity, Virginia Commonwealth University
Lucious Edwards, Virginia State University
Marc Brodsky, Sherrie Bowser and Aaron Purcell, Virginia Tech
Dianne Jordan, volunteer, Region 4: Greater Tidewater
Francine Archer, volunteer, Region 5: Central Piedmont
John Kern, volunteer, Region 7: Western (Valley and Blue Ridge)

The meeting was chaired by Tonia Graves.
1.   Grants

Lynn Rainville and Larissa Ferguson discussed an NEH Digital Humanities Startup Grant application by a consortium in Prince Edward County. DOVE will be used as an advisory board for the project.

2. Updates from regional chairs

  • Region 1: Southwest (Appalachian). Aaron Purcell, Marc Brodsky, and Sherrie Bowser have started the background work to assemble a team. Aaron sent out blanket emails to higher ed. in the region. Sherrie compiled a list of local organizations (history societies and libraries) for ten of our eighteen counties. They will make those contacts next. Marc did some census demographics to get a sense where the black populations have been located and found that the percentage of African Americans in this part of the state will probably be the least of any other region. Once they have more contacts (this spring), then they could plan some site-visits and try to hit several places sometime this summer.
  • Region 2: Southside. Lucious Edwards has been working with graduate students at VSU and expects to have his regional task force together by the end of the semester.
  • Region 3: Hampton Roads. Charles Ford’s local history class has been collecting material.
  • Region 4: Greater Tidewater. Bea Hardy has done outreach to people at the College, in the city of Williamsburg; and a group called Alltogether that is trying to build better race relations in Williamsburg. Dianne Jordan is the new regional co-chair. She has contacted people about joining the Tidewater task force and/or volunteering as surveyors, and she has several speaking opportunities set up. Bea has come up with a list of all the libraries and historical societies in my counties as a starting point. A student worker has gone through Southern School News/Southern Education Report to note every time one of Region 4’s counties was mentioned, and they’ll be using that in helping to educate our surveyors.
  • Region 6: Northern Virginia. Bob Vay has made contact with Dick Harrington, Archivist of Fairfax County. He is happy to work with us. Bob has contacted people from Prince William, but has not gotten as far. Bob has begun identifying George Mason University members who may have an interest in the project and plans to post on Mason’s history department listserv to see if students may be interested.

3. Outreach activities

  • DOVE has been nominated for the Society of American Archivists Philip M. Hamer and Elizabeth Hamer Kegan Award
  • Presentation to the Library Advisory Council of SCHEV March 5th.
  • Presentation at the Virginia Library Association Paraprofessional Forum, May 17th.

4.  Training session

Attendees were trained in records surveying. Several issues were identified as needing further development. Bob Vay offered to create a surveying manual based on the training.

5.   Next general meeting: Tentatively scheduled for Charlottesville – May 19

There will also be an informal DOVE meeting at the Virginia Forum, tentatively scheduled for Saturday at 12:30.