DOVE grants subcommittee meeting – October 20, 2008

Present: Alfred Willis, Hampton University; Charles Ford, Norfolk State University; Sonia Yaco and  Tonia Graves ODU

The subcommittee discussed what to seek funding for and what appropriate granting agencies would be.

Grants that were discussed:

1.  Teaching American History grants through the US Department of Education.
To develop a set of learning or teaching strategies that can be applied to teachers so that they can adapt them to their classroom. We would train teachers to teach their students to look for records on school desegregation in:

  • School records
  • Historical societies
  • Other records

2.  The NHPRC’s State and National Archival Partnership Grants
This is an administrative and planning type grant to fund task force member training.  It could cover things like workshop to train ourselves. What do we need to train ourselves on?  How to identify the “about to be lost materials”, what do we consider acceptable at risk materials, how to approach the holders of those materials, determine what we expect from the holders and the materials and what might they expect from us, etc.  The grant could cover things such as travel, telecommunications, parking, photocopying and postage, developing publicity materials for DOVE, attending conferences and/or making presentations on DOVE, etc.

The NEH and the Virginia Foundation for the Humanities were identified as other possible granting agencies in terms of programming/planning and in terms of preserving, providing access to the resources.

The Fund for the Improvement of Postsecondary Education (FIPSE) grant, also from the Department of Education was also mentioned but does not appear to be relevant.

3. The subcommittee examined some of the funding sources suggested at the last meeting and determined that DOVE did not meet their funding criteria.
The Oliver Hill Commission appears to deal with training for lawyers, Judge Merhige’s son’s commission, relates to environmental issues, the King Commission has been inactive in the state, the Ford Foundation seems to be for advocacy.

4.  Other
After discussing concerns that DOVE might duplicate the Virginia Heritage Project (VHP), we decided this concern was not valid.  While there are some school desegregation records listed in VHP, VHP contains fully processed collections that have already existing finding aids in VIVA repositories. The DOVE project will focus on identifying unknown/unprocessed materials, such as on public libraries and their vertical files.  Also agreed that historical societies are valid sources of unidentified materials.

We discussed changing the approach for the task force meetings – making them less frequent, but longer and more substantial.  If we change them from “just meetings” to professional development workshops among archivists, historians, and educators, we stand a better chance of covering costs from a planning grant.
A suggestion for a DOVE task force workshop was a full day meeting where in the morning we develop criteria for selecting collections to include in the project and in the afternoon we demonstrate the existing database and develop modifications.

5.  What to do next
Determine specific grants from agencies discussed and identify deadlines.  Spend time reading the agencies’ mission and grant obligations to determine if it really is a match.
Determine if preliminary contact with granting agency should be made and by which grant subcommittee member. For example Charles might contact the person in charge of the Teaching American History grant.