Old Dominion University Libraries

Special Collections & University Archives

Events & Exhibits

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Hours

Monday - Friday:
9 am - 4:30 pm

Other times by appointment

Location

The Special Collections is located on the east side of the Library at the front of the 3rd floor.

Contact Information

Patricia W. & J. Douglas Perry Library
Norfolk, Virginia 23529-0256
telephone (757) 683-4483
fax (757) 683-5954

 

University Library Collection

Historical Sketch

The library began in 1930 when the College of William and Mary established the Norfolk Division as a two-year college. At the time, all college facilities including the library were housed in Room 18 of the vacant 1912 Larchmont elementary school. The library started with around 200 volumes donated by Norfolk residents and college professors. In September 1936, the library moved to a single room at the south end of the first floor of the newly constructed Administration building. According to Dr. Jean Major's Old Dominion University Library history, "the library space was a single room with tables and chairs to seat 60 users." By 1952, this room had expanded to include space that was formerly the men's locker room and the library featured a new periodical room, reserve room, and listening room on the second floor of the building. While growth of the library was slow as both the College and the library were struggling, there were 25,000 volumes of books on the shelves by 1954. By 1956, the space formerly occupied by the college's bookstore was added to the library's square footage but even more room was needed.

Robert Morton Hughes Library

In 1957, construction of the $1.1-million Robert Morton Hughes Memorial Library began. The new building was located at the corner of 49th Street and Hampton Boulevard. Robert Morton Hughes was a Norfolk maritime lawyer, a book collector, and a one-time rector of the William and Mary board of visitors. The new library opened in September 1959 holding about 50,000 volumes. The new building was dedicated on October 17, 1959. At the time, only the first floor of the building was used for the library. The second floor was used for classroom instruction with the understanding that as the library's needs grew the space would become part of the library. The library continued to grow until the college gained its independence in 1962, becoming Old Dominion College. As an independent college, pressure mounted for the library to increase its holdings, especially scholarly journals needed by graduate programs. As part of a relatively new and fast growing college, the library was continually "under-booked" during its early decades. In 1964, the library was designated a depository for government documents and documents of the Atomic Energy Commission. In September 1968, the second floor of Hughes Library opened for library use. In September 1969, Old Dominion College became Old Dominion University.

A new $14.6-million library construction project was introduced in 1973, as the old building had overrun its capacity for both books and students. Construction began in December 1973. The new four-story brick library was completed in 1976, located at its present location off 43rd Street. The building was constructed in an inverted pyramid design with floor space increasing on each of its four floors. It had space for more than 610,000 volumes of books, whereas the old building only had the capacity for 225,000 volumes. The library retained its name as the Robert Morton Hughes Library.

J. Douglas and Patricia W. Perry Library

Proposals for renovation once again came in October 1992 as the library began experiencing overcrowding. Actual construction began in December 1995, and was completed in February 1998. A dedication ceremony took place in May 1998. Renovations included additions to the west, north, and east sides of the building that added an extra 76,640 feet to the building. In conjunction with these renovations, more rooms were planned in the Diehn Fine and Performing Arts Building for Library use.

In the 1990's, information technology increased and the Library had to keep up with it. In addition to online card catalogs, the Library began to use more internet resources including VIVA, the Virtual Library of Virginia, a consortium of state colleges in Virginia formed to share electronic resources; and added access to online internet databases including over 1,000 full-text journals.

The Library Building was renamed the Douglas and Patricia Perry Library in honor of their $4 million gift to the Campaign for Old Dominion University. The naming was a result of a Board of Visitors vote on December 10, 1998. The dedication ceremony took place on April 15, 1999. Douglas Perry was the chairman of the board of Dollar Tree Stores. He served on the Old Dominion University's Educational Foundation Board. His wife, Patricia Perry, is a 1989 ODU graduate and a member of the Board of Visitors.

Other areas of the Library were named and dedicated at that time:

The Library Administrative area was named for Lee and Helen Gifford. Lee Gifford, who died in 1996, owned Haygood Management Inc. Helen Goodman Gifford is part of the family that owned The Famous, a Portsmouth women's clothing store.

The Library Digital Services Center was named for Bette Browning. Browning received her bachelor's and master's degrees at ODU in 1990 and 1994. As a student, she was a daily user of the library.

The Library Entry Plaza was named for Edward and Janice Reed. Edward Reed is president of Givens Inc. of Chesapeake, and a 1972 ODU graduate.

The Library Photocopy Corridor is named for Ira and Jean Steingold. Ira Steingold is a longtime library donor, lifelong resident of Hampton Roads, and a Portsmouth attorney.

The Library Research Study is named for Sady Villafranca, an import-export businessman in Honduras. His son, Alain graduated ODU in 1995 with his graduate degree in economics.

Other Libraries

In addition to the main University Library, smaller specialized Libraries are part of the ODU Library system. These include the Hofheimer Art Library and the Diehn Composer's Room.

F. Ludwig Diehn Composer's Room

Proposals for construction of Diehn Composers Room as an addition to the Diehn Fine and Performing Arts building located on the corner of Elkhorn and 49th Street came in May 1994. The groundbreaking ceremony was June 20 1996. Work was completed in May 1997, and the room was officially opened December 19, 1997. The 6,502 square feet building holds 20th Century musical compositions, a listening room, and a reading room.

The room is named after F. Ludwig Diehn, a German businessman and composer. Diehn left Germany in 1937 and moved to the U.S. In 1940, he began composing full time. The Diehn collection was presented to ODU in 1993. Diehn died in 1995.

Elise N. Hofheimer Art Library

Originally founded in 1963, the Art Library began as a small room in the Fine Arts Building funded by a donation from Elise Hofheimer, who believed that art students needed a lounge-study area within the art department. Over the years, Mrs. Hofheimer donated books, shelves, and other items to make the Art Library an oasis for students. In 1981, the art library incorporated adjacent classroom space into its space. At the same time, Linda Hofheimer Kaufman, one of Elise Hofheimer's daughters, donated carpeting, furniture, and bookshelves in honor of her mother. On March 24, 1982, the library was formally dedicated as the Elise N. Hofheimer Art Library.

In 1988, the University began to plan for a new Fine and Performing Arts Building. During its construction, the Art Library was temporarily relocated to the main Library building. With the completion of the new building, the Art Library moved to the new Fine and Performing Arts Building on June 12, 1991.

Special Collections

The Special Collections at the ODU Library houses the University Archives, including theses and dissertations, yearbooks, university publications, university records, and photographs; manuscript collections and manuscripts related to University, local, and regional history; and old and fragile books.

The Special Collections / University Archives were established in the Library in August 1966, and reestablished in 1974. The Special Collections closed in 1994, except by appointment, due to budget constraints but reopened on August 31, 1998.

University Librarians
1930-1936: Ms. Frances Beale Saunders
1937-1948: Ms. Dorothy Elizabeth Pierce
1948-1954: Ms. Louise Bethea
1955-1966: Mr. William Carter Pollard
1966-1976: Mr. Brewster E. Peabody
1977-1991: Dr. Cynthia B. Duncan
1992-2003: Dr. Jean A. Major
2004-present: Ms. Virginia S. O'Herron

Scope and Contents

Material dates from 1938 to present, and includes: agendas, brochures, correspondence, event programs, exhibit materials, flyers, manuals, minutes, news clippings, newsletters, photographs, reports, scrapbooks, staff directories. In addition to materials specifically related to the library and its various committees and departments, the Friends of the Libraries and Virginia Tidewater Consortium are represented.

Series Descriptions

Series I: Administrative

Sub-series A: Budget and Finance: Contains fine and fee schedules; fundraising drive materials and correspondence; grants; and other related material. Folders are arranged alphabetically by topic, and then chronologically within the topic.

Sub-series B: Committees: Contains information on University Library committees. Materials for specific committees contained include: the Librarian and Staff Person of the Year Award committee; the ODU Library Council; and the SACS Library Committee.

Sub-series C: Construction: Contains proposals, blueprints, correspondence, contracts, budgets, flyers, brochures, and fact sheets related to the construction of the new Hughes Library on 43rd Street completed in 1976; the remodel of the Hofheimer Art Library completed in 1982; the construction of the Diehn Composer's Room in completed in1997; and the Perry Library completed in 1998.

Sub-series D: Departments: Contains forms, policies, event programs and invitations, and other materials specific to certain Library departments.

Sub-series E: Events: Contains invitations, programs, and other materials for special Library events and receptions.

Sub-series F: Library Advisory Council: Contains material related to the Library Advisory Council.

Sub-series G: Library Staff Association: Contains material related to the Library Staff Association (LSA).

Sub-series H: Library Staff Organization: Contains material related to the Library Staff Organization (LSO).

Sub-series I: Manuals and Staff Directories: Contains Library administrative and classified staff manuals, student supervisor's handbooks, and staff directories.

Sub-series J: Reports: Includes the Annual Library Status Reports; annual reports from various other departments; Department of HEW College and University Library Statistics Reports; reports on the faculty status of librarians; reaccredidation reports; SCHEV Higher Education General Information Surveys of College and University Libraries; State Board for the Certification of Librarians Library Reports; and various other Library reports.

Series II: Exhibits: Contains exhibit materials for Black History Month; Student Appreciation Month; Women's History Month; the Literary Festival; and various other exhibits.

Series III: Friends of the Libraries (FOL)

Sub-series A: Administration: Contains board lists; constitution and by-laws; calendars; and stipulations of Library privileges to members.

Sub-series B: Brochures and Pamphlets: Contains brochures and pamphlets about the Friends of the Libraries and volunteer opportunities with the group.

Sub-series C: Committees: Contains information related to Friends of the Libraries Committees. Specifically related to the Development, Membership, Program, Publicity, and Service committees.

Sub-series D: Correspondence: Contains Friends of the Library correspondence and greeting cards.

Sub-series E: Marketing and Publicity: Contains newspaper clippings, press releases, stickers, and flyers publicizing Friends of the Libraries and its activities.

Sub-series F: Membership: Contains Friends of the Library membership lists.

Sub-series G: Minutes: Contains minutes from Friends of the Library meetings.

Sub-series H: Newsletter: Contains the Friends of the Library newsletter, and a Fall 2003 newsletter for the Friends of the Library at Earl Swem Library at the College of William and Mary.

Sub-series I: Outstanding Achievement Award: Contains information on the Friends of the Libraries Outstanding Achievement Award.

Sub-series J: Programs and Events: Contains information on Friends of the Libraries recognition events; author dinners; fall forums; reading groups; staff appreciation receptions; and other events and workshops.

Sub-series K: Reports: Contains Friends of the Library annual reports; membership reports; and treasurer's reports.

Sub-series L: Scrapbook: Contains a Friends of the Library scrapbook as well as some oversize posters.

Sub-series M: Miscellaneous: Pertains to miscellaneous items in regard to the Friends of the Libraries, such as videos and posters.

Series IV: Library History

Sub-series A: Diehn Composers Room: Contains information about composer F. Ludwig Diehn, articles about Diehn Composers Room construction, exhibits, and other information related to the history of the Diehn Composers Room.

Sub-series B: Hofheimer Art Library: Contains history, notes, and brochures and an invitation to the dedication in 1982.

Sub-series C: Hughes Library: Contains fact sheets on the Hughes Library 1959 and 1976; invitations to the initial dedication in 1959; and a biography of Robert Morton Hughes, Sr. for whom the building was named.

Sub-series D: Perry Library: Contains a news clipping about the naming of Perry Library in 1998 and the November 4, 2004 obituary for Douglas Perry.

Sub-series E: Special Collections / University Archives: Contains information on Special Collections and University archives, as well as its closing during the late 1970's and mid 1990's.

Sub-series F: General History: Contains drafts and finished papers and booklets on Library history by Dr. Jean Major, University Librarian from 1992 to 2002.

Sub-series G: Personnel: Contains information, articles, and obituaries for various Library personnel, including past and present Library Directors and Administrators.

Series V: Marketing and Publicity

Sub-series A: Courier: Contains articles on the Library from the Courier.

Sub-series B: Mace and Crown: Contains articles on the Library from the Mace and Crown.

Sub-series C: Old Dominion University News: Contains articles on the Library from the Old Dominion University News.

Sub-Series D: Off Campus News Articles: Contains articles about the Library from off campus media, such as the Virginian Pilot - Ledger Star.

Sub-series E: Press Releases: Contains Library Press Releases.

Sub-series F: University-Wide Announcement System: Contains Library related articles posted via the University-wide Announcement System.

Series VI: Publications

Sub-series A: Library Guides: Contains the Library Handbook from the Norfolk Division of William and Mary 1954; Old Dominion University Library Guide from the early 1970's; the Distance Learning Library Service Handbook 2003; and other library guides.

Sub-series B: Flyers and Pamphlets: Contains pamphlets and flyers related to the Library and various Library services and departments.

Sub-series C: Hughes News: Contains the Hughes News newsletter 1975-79.

Sub-series D: Library Update: Contains the Library Update newsletters.

Sub-series E: Libnews: Contains printouts of Libnews, a weekly e-mail newsletter for the Library.

Sub-series F: Other Publications: Includes other publications not listed above, such as books, booklets, pamphlets, flyers, and so on.

Series VII: Photographs and Scrapbooks

Sub-series A: Administrative: Contains photos of staff parties, departments, and department personnel.

Sub-series B: Construction: Contains photos related to Library construction and events related to construction.

Sub-series C: Diehn Composer's Room Events: Contains photos of musical concerts and events sponsored by the Diehn Composer's Room.

Sub-series D: Events: Contains photos of various Library events.

Sub-series E: Friends of the Libraries: Contains photos of Friends of the Libraries events.

Sub-series F: Scrapbooks: Contains oversize scrapbooks.

Series VIII: Virginia Tidewater Consortium: This series contains reports, manuals, minutes, directories, projects, and other material related to the Virginia Tidewater Consortium, which serves as the major vehicle for regional cooperation, lending, and borrowing among institutions of higher education and affiliated agencies in Virginia.

Series IX: Miscellaneous: Contains miscellaneous materials related to the Library or the University in general.

Related Materials:

Records of the Office of the President, Lewis W. Webb, Jr., 1946-69

Box 18, Folders 1-2 Library Material
Boxes 39-41
Box 89, Folder 11
Box 90, Folder 1
Box 142, Folder 5-9

The Webb Papers contain much information on the early history of the University, including Library history.

University Senate Materials contain folders related to the Library Committee including numbers and facts about the Hughes Library dated from the early 1970's.

Size:

31 Hollinger Document Cases, 5 Oversize Boxes, and 2 Microfiche Boxes.

Container Listing

Series I: Administrative

Sub-series A: Budget and Finance

Box 1

[does not exist]

Box 2

1. Fines and Fees [1984-87]
13. Fund Drive 1969,Correspondence I
14. Fund Drive 1969,Correspondence II
15. Fund Drive 1969, Miscellaneous
16. Fund Drive 1970, Correspondence
17. Fund Drive 1971, Correspondence
18. Fund Drive 1972, Correspondence
19. Fund Drive 1973, Correspondence
20. Fund Drive 1974-75, Correspondence
25. Grant Information I [1967-69]
26. Grant Information II [1978-79]
27. Grant Information III [1980-84]
28. Trusts: Information Technologies Instructional Center [1998-99]
29. Miscellaneous [2000-2001]

Sub-series B: Committees

Box 3

1. Librarian and Support Staff Person of the Year (1991-92): Procedures and Forms
2. Librarian and Support Staff Person of the Year (1992)
3. Librarian and Support Staff Person of the Year (1993)
4. Librarian and Support Staff Person of the Year (1994)
5. Librarian and Support Staff Person of the Year (1995)
6. Librarian and Support Staff Person of the Year (1996)
7. Librarian and Support Staff Person of the Year (1997)
8. Librarian and Support Staff Person of the Year (1998)
9. Librarian and Support Staff Person of the Year (1999)
10. Librarian and Support Staff Person of the Year (2000)
11. Librarian and Support Staff Person of the Year (2001)
12. Librarian and Support Staff Person of the Year (2002)
13. Librarian and Support Staff Person of the Year (2003)
14. Librarian and Support Staff Person of the Year (2004)
15. SACS Library Committee I [1990-91]
16. SACS Library Committee II [n.d.]
17. SACS Library Committee III [n.d.]

Sub-series C: Construction

Box 4 (booklets)

Diehn Composer's Room

1. Diehn Composer's Room: Ballou Justin Upton Architects proposal, May 18, 1994
2. Diehn Composer's Room: Glave Newman Anderson Architects proposal, May 18, 1994
3. Diehn Composer's Room: Riddick & Associates Architects proposal, May 18, 1994
4. Diehn Composer's Room: Krummell & Associates Architects proposal, May 18, 1994
5. Diehn Composer's Room: Walsh/Ashe Associates Architects proposal, May 16, 1994

Box 5 (booklets)

1. Diehn Composer's Room: William L. Laslett Architect proposal, May 18, 1994
2. Diehn Composer's Room: Shriver and Holland Associates Architects proposal, May 17, 1994
3. Diehn Composer's Room: Marcellus Wright Cox and Smith Architects proposal, May 18, 1994
4. Diehn Composer's Room: Griffey/Strollo Associates Architects proposal, May 16, 1994
5. Diehn Composer's Room: Farmer Puckett Warner Architects proposal, May 17, 1994
6. Diehn Composer's Room: Kirkegaard & Associates proposal [n.d.]
7. Diehn Composer's Room: Waller, Todd & Sadler Architects proposal, May 18, 1994
8. Diehn Composer's Room: The Moseley McClintock Group proposal, May 18, 1994
9. New Fine Arts Classroom & Lab Building Renovations : Shriver & Holland Architects. 1984

Binder: Diehn Project Notebook I & II
Binder: Ludwig Diehn Composers Room Repair Work

Box 6

Hofheimer Art Library (1982)

1. Art Library Remodel: Blueprints and Floor Plans [1987]
2. Art Library Remodel: Correspondence [1980-82]
3. Art Library Remodel: Correspondence Related to Construction I [1980]
4. Art Library Remodel: Correspondence Related to Construction II [1981]
5. Art Library Remodel: Correspondence Related to Construction III [1982]
6. Art Library Remodel: Flyers and Brochures [1986]

Hughes Library (1976)

7. Hughes Library: Specifications (Jan. 1958)
8. Hughes Remodel: Budget (Feb. 1973)
9. Hughes Remodel: Contract (1972)
10. Hughes Remodel: Correspondence [1971-73]
11. Hughes Remodel: Flyers and Brochures [n.d.]
12. Hughes Remodel: General Concepts [n.d.]
13. Hughes Remodel: Preliminary Program Statement (Dec. 1971)
14. Hughes Remodel: Preliminary Program Statement (Feb. 1972)
15. Hughes Remodel: Preliminary Program Statement (Feb. 1972) (copy)
16. Hughes Remodel: Preliminary Program Statement (June 1972)

Binder: (Untitled) New Library Planning Folder, 1973-1976
Located in Map Case: Framed Williams & Tazewell Partnership Drawing of the ODU Library Exterior, 1970s
Located in Map Case: Floor Plans for New Library (1976?)
Located in Map Case: Gear Installation Blueprint

Box 7 (folders and booklets)

Perry Library

1. Perry Library: "Architecture" article on library renovation [January 1990]
2. Perry Library: Contractor Interviews and Agendas [1989-92]
3. Perry Library: Facilities Audit, January 1991
4. Perry Library: Library Design Pamphlet [n.d.]
5. Perry Library: Bohlin Powell Larkin Cywinski Projects (pamphlet)
6. Perry Library: Bohlin Powell Larkin Cywinski proposal, May 11, 1989
7. Perry Library: Cederquist Rodriguez Ripley proposal
8. Perry Library: The Design Collaborative proposal, May 12, 1989
9. Perry Library: The Design Collaborative proposal, May 12, 1989 (copy)
10. Perry Library: Einhorn Yaffee Prescott proposal, October 27, 1992
11. Perry Library: Gwathmey Siegel & Associates Architects proposal, May 11, 1989
12. Perry Library: Hammond Beeby and Babka Cooper Robertson & Partners Rancorn Wildman Krause Brezinski proposal, October 27, 1992

Box 8 (folders and booklets)

1. Perry Library: Hayes, Seay, Mattern & Mattern, Inc. proposal, September 18, 1992
2. Perry Library: Hayes, Seay, Mattern & Mattern, Inc. Interview, October 1992
3. Perry Library: Hellmuth, Obata & Kassabaum proposal, May 12, 1989
4. Perry Library: Hellmuth, Obata & Kassabaum presentation, May 24, 1989
5. Perry Library: The Library Expansion, Old Dominion University pamphlet [n.d.]
6. Perry Library: Marcellus Wright Cox & Smith, Architects proposal, May 9, 1989
7. Perry Library: Odell Associates Incorporated, May 11, 1989
8. Perry Library: Perry, Dean, Rogers, & Partners Architects proposal
9. Perry Library: Perry, Dean, Rogers, & Partners Architects proposal, August 12, 1993
10. Perry Library: Shriver and Holland Associates presentation, October 1992

Box 9 (booklets)

1. Perry Library: Williams, Tazewell and Associates Perkins & Will proposal, May 12, 1989
2. Perry Library: Williams, Tazewell and Cooke Sasaki Associates proposal
3. Perry Library: Williams, Tazewell and Cooke Sasaki Associates proposal 2

Located in Map Case: Framed Computer Generated Drawing of the Proposed Perry Library Exterior by Timothy Johnson, 1990s

Sub-series D: Departments

Box 10

1. Circulation: Journal Availability Notice
2. Circulation: Library Card
3. DCR Event: Address Lists [n.d.]
4. DCR Event: Adolphus Cunningham Hailstork III: A Keepsake, February 13-March 3, 2000
5. DCR Event: Harvey J. Stokes, Jon Michael Spencer, William S. Stoney, Clarence Cameron White, R. Nathaniel Dett and others: A Keepsake, September 19-October 1, 1999
6. DCR Event: Invitation Template [1999]
7. DCR Event: Opening, F. Ludwig Diehn Composer's Room, December 19, 1997
8. DCR Event: Southeastern Composer's Symposium, June 24, 2000
9. DCR: Gifts [1998-99]
10. DCR: Special Collections in Contemporary Music [2000]
11. DCR: Special Collections Music [1995-96]
12. Interlibrary Loan: Virginia Interlibrary Loan Code, August 29, 1989
13. Reference: Policy File Notes 1966
14. Special Collections: Current Practice in Archives: A Description of Records and Processing [1985, 1990]
15. Special Collections: Oral History Affidavits [1999-2000]
16. Special Collections: Policy Statement for the Accession of Manuscripts [n.d.]
17. Special Collections: Policy Statement on the Transfer of Records to the ODU Archives [n.d.]
18. Special Collections: Request for Information on the Development and History of the Archives

Sub-series E: Events

Box 11

1. Anniversary: 25th of ODU Library as a Federal Records Repository (1963-1988)
2. Anniversary: 40th of ODU Library as a Federal Records Repository (1963-2003) I
3. Anniversary: 40th of ODU Library as a Federal Records Repository (1963-2003) II
4. Celebration of Service Advances, March 17, 1989
5. Cynthia B. Duncan Retirement Reception, August 16, 1991
6. Dedication for the ODU Library, Gifford Administrative Suite, January 8, 1999
7. Dedication of the Benjamin Franklin Clymer Reference Library, April 23, 1986
8. Invitations-Faculty Scholarly Research Exhibit, April 12, 2000
9. Dr. Jean A. Major's Retirement Reception, August 21, 2002
10. Library Celebration Dinner, January 19, 2005
11. Library Open House: Golden Jubilee, February 22-23, 1980
12. Meeting Board of Visitors at Library, 6/18/92
13. Morel Fry Vice-President/President Elect Virginia Library Association Reception, November 7, 2003
14. ODU Webpage-75 Years Archives Exhibit, 11/28/05
15. Virginia S. O'Herron appointment as University Librarian Reception, July 15, 2004
16. Photo Disk, April 14, 2005, Volunteers Tea

Sub-series F: Library Advisory Council (LAC)

Box 12

1. Agendas and Minutes 1978-79
2. By-laws [1975-80]
3. Correspondence 1978-79
4. Calendars: "Keeping Up With Goings On" 1978-79

Sub-series G: Library Staff Association (LSA)

5. Baby Shower - Debbie Bell [n.d.]
6. Book Sale
7. Christmas Party (1978)
8. Christmas Project
9. Constitution
10. Correspondence 1972-76
11. Correspondence 1978-79
12. Finances (1978-79)
13. Hierarchy 1974-76
14. Minutes 1972-75
15. Minutes 1978-79
16. Retirement - "Preacher" George Reeves, June 30, 1975
17. Retirement Dinner - Elizabeth deBedts, June 15, 1979
18. T-shirts

Sub-series H: Library Staff Organization (LSO)

19. Jean Major Retirement, August 21, 2002
20. Staff Superlative Nominations 2004
21. Student Appreciation Month, April 11-May 9 2005

Sub-series I: Manuals and Staff Directories

Box 13

1. ODU Library Administrative Faculty Handbook [n.d.]
2. Library Administrative Faculty Manual, 1982
3. ODU Library Classified Staff Manual (March 1982)
4. ODU Library Classified Staff Manual (July 1987)
5. ODU Library Classified Staff Manual: Revisions to 1987
6. ODU Library Department Heads Manual, August 1991
7. ODU Library Department Heads Manual, August 1991 (copy)
8. ODU Library Staff Directories [1976-89, 2003]
9. ODU Library Student Supervisor Handbook (1985)
10. ODU Library Student Supervisor Handbook (Draft 2) (1990)
11. ODU Library Student Supervisor's Handbook (Revised 1990)
12. ODU Library Student Supervisor's Handbook (1999)
13. ODU Library Student Supervisor's Handbook (2003)

Binder: ODU Department Heads Manual

Sub-series J: Reports

Box 14

1. Annual Library Status Report: Norfolk Division of William and Mary (1956)
2. Annual Library Status Report: Norfolk Division of William and Mary (1959)
3. Annual Report by Department: Acquisitions 1970-1990
4. Annual Report by Department: ALIS 1984-85
5. Annual Report by Department: Archives 1976-88
6. Annual Report by Department: Archives 1994-97
7. Annual Report by Department: Art Library 1985-90
8. Annual Report by Department: Automated Services 1989-91
9. Annual Report by Department: Cataloging 1970-78
10. Annual Report by Department: Cataloging 1978-86
11. Annual Report by Department: Cataloging 1986-93

Box 15

1. Annual Report by Department: Circulation 1970-75
2. Annual Report by Department: Circulation 1975-79
3. Annual Report by Department: Circulation 1979-80
4. Annual Report by Department: Circulation 1980-86
5. Annual Report by Department: Circulation 1986-89
6. Annual Report by Department: Circulation 1989-90

Box 16

1. Annual Report by Department: Collections Management and Resources Development 1980-86
2. Annual Report by Department: Collections Management and Resources Development 1988-89
3. Annual Report by Department: Collections Management and Resources Development 1989-92
4. Annual Report by Department: Government Documents 1970-90
5. Annual Report by Department: Information Services 1993-94
6. Annual Report by Department: Information Services 1994-95
7. Annual Report by Department: Information Services 1995-96 (includes 3.25" disk)
8. Annual Report by Department: Information Services 1996-97

Box 17

1. Annual Report by Department: Information Services 1997-98 (includes 3.25" disk)
2. Annual Report by Department: Information Services 1998-99 (includes 3.25" disk)
3. Annual Report by Department: Information Services and Bibliographic Services 1999-2000
4. Annual Report by Department: Interlibrary Loan 1980-87
5. Annual Report by Department: Interlibrary Loan 1988-90
6. Annual Report by Department: Management and Public Services 1985-86
7. Annual Report by Department: Management and Public Services 1986-87

Box 18

1. Annual Report by Department: Management and Public Services 1987-88
2. Annual Report by Department: Management and Public Services 1989-90
3. Annual Report by Department: Management Services 1979-85
4. Annual Report by Department: Management Services 1986-91
5. Annual Report by Department: Music 1970-90
6. Annual Report by Department: Public Services 1977-83
7. Annual Report by Department: Public Services 1990-91
8. Annual Report by Department: Public Services 1993-94
9. Annual Report by Department: Reference 1970-82

Box 19

1. Annual Report by Department: Reference 1982-89
2. Annual Report by Department: Reference 1990-92
3. Annual Report by Department: Reference 1993-97
4. Annual Report by Department: Science and Technology 1970-77
5. Annual Report by Department: Serials 1974-89
6. Annual Report by Department: Technical Services 1978-85
7. Annual Report by Department: Technical Services 1985-87
8. Annual Report by Department: Technical Services 1987-92

Box 20

1. Annual Report: Notes
2. Annual Report: Norfolk Division of William and Mary Library 1938-39
3. Annual Report: Norfolk Division of William and Mary Library 1939-47
4. Annual Report: Norfolk Division of William and Mary Library 1955-56
5. Annual Report: Norfolk Division of William and Mary Library 1961-62
6. Annual Report: Old Dominion College Hughes Library 1962-63
7. Annual Report: Old Dominion College Hughes Library 1963-64
8. Annual Report: Old Dominion College Hughes Library 1964-65
9. Annual Report: Old Dominion College Hughes Library 1965-66
10. Annual Report: Old Dominion College Hughes Library 1966-67
11. Annual Report: Old Dominion College Hughes Library 1968-69
12. Annual Report: Old Dominion University Hughes Library 1970-71
13. Annual Report: Old Dominion University Hughes Library 1971-72
14. Annual Report: Old Dominion University Hughes Library 1972-73
15. Annual Report: Old Dominion University Hughes Library 1973-74
16. Annual Report: Old Dominion University Hughes Library 1974-75
17. Annual Report: Old Dominion University Hughes Library 1975-76
18. Annual Report: ODU University Library 1976-77
19. Annual Report: ODU University Library 1977-78
20. Annual Report: ODU University Library 1978-79
21. Annual Report: ODU University Library 1979-80
22. Annual Report: ODU Library 1980-81
23. Annual Report: ODU Library 1981-82
24. Annual Report: ODU Library 1982-83
25. Annual Report: ODU Library 1984-85

Box 21

1. Annual Report: ODU Libraries 2000-2001
2. Annual Report: ODU Libraries 2001-2002
3. Annual Report: ODU Libraries 2002-2003 (with zip disk)
4. Annual Report: ODU Libraries 2003-2004
5. Annual Report: ODU Libraries CD 1999-2003
6. Annual Report: ODU Libraries 2004-2005
7. Customer Service Quality Improvement Team-Collection Access Services-Jan. 1994

Box 22

1. Department of HEW: College and University Library Statistics Report (1960)
2. Department of HEW: College and University Library Statistics Report (1961)
3. Department of HEW: College and University Library Statistics Report (1962)
4. Department of HEW: College and University Library Statistics Report (1963)
5. Department of HEW: Survey of College and University Libraries (1964)
6. Department of HEW: Survey of College and University Libraries (1965)
7. Department of HEW: Higher Education General Information Survey: Library Collection, Staff, Expenditures, and Salaries (1968)
8. Department of HEW: Higher Education General Information Survey: Library Collection, Staff, Expenditures, and Salaries (1969)
9. Department of HEW: Higher Education General Information Survey: College and University Libraries (1971)
10. Distance Education Services Program Review (1997-1998)
11. Distance Education Services Program Review (1998-1999)
12. Environmental Scan (2003)
13. Faculty Status of Professional Librarians [1968-81]
14. Foundation Plan: University Library 1978-1984
15. Library Advisory Committee: Sub-committee on Staffing Report, March 28, 1980
16. Long-Range Program for Development of Virginia's Libraries 1994-1998
17. Monthly Statistics (Oct. 1976-Jan. 1977)
18. Norfolk Review Committee on Libraries: Report of the Committee, Final Draft, February 15, 1980
19. Overview of Library Networking in Virginia, 1981
20. Reaccredidation Committee Report: Visual and Performing Arts 1972
21. Reaccredidation Committee Report: Visual and Performing Arts 1980
22. Report of the Visiting Committee to Old Dominion University, May 5-8, 1971
23. Risk Assessment Questionnaires, Version 1, 1988

Box 23

1. Reaccredidation Committee Report: Visual and Performing Arts 1972
2. Reaccredidation Committee Report: Visual and Performing Arts 1980
3. Report in Response to HJR 32 of 1986 General Assembly, December, 1986
4. Norfolk Review Committee on Libraries: Report of the Committee, Final Draft, February 15, 1980
5. Report of the Visiting Committee to Old Dominion University, May 5-8, 1971
6. Risk Assessment Questionnaires, Version 1, 1988
7. SACS Report 1991-92, 1998
8. SCHEV: Higher Education General Information Survey: College and University Libraries (1973)
9. SCHEV: Higher Education General Information Survey: College and University Libraries (1974)
10. SCHEV: Higher Education General Information Survey: College and University Libraries (1975)
11. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1976)
12. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1977)
13. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1978)
14. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1979)
15. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1980)
16. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1981)
17. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1982)
18. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1983)
19. SCHEV: Higher Education General Information Survey and Library General Information Survey: College and University Libraries (1984)
20. SCHEV: Council of Higher Education: College and University Libraries (1985)
21. SCHEV: Council of Higher Education: College and University Libraries (1986)
22. SCHEV: Council of Higher Education: College and University Libraries (1987)
23. SCHEV: Council of Higher Education: College and University Libraries (1988)
24. SCHEV: Council of Higher Education: College and University Libraries (1989)
25. SCHEV: Council of Higher Education: College and University Libraries (1990)
26. SCHEV: Council of Higher Education: College and University Libraries (1992)
27. Self-Study Committee Report: ODU Library (1970)
28. Self-Study: Hughes Library 1971

Series II: Exhibits

Box 27 (oversize box): Friends of the Libraries Exhibit Materials 2004

1. Framed 10 x 6 photos of Friends of Library members and events (11 total)
2. 6 ¼ x 4 ½ photos of libraries (10 photos on two fold out displays)
3. Descriptions / captions for photos (12 qty)
4. "Baskets for Books" 2001 poster (2 posters)
5. "Baskets for Books" 1999 RSVP card (1 qty)
6. Friends of the Libraries logo 6 x 4 ½ (2 qty)
7. Friends of the Libraries logo 2 x 1 ½ (15 qty)
8. "I'm a Friend of the Library" logo 3 ½ x 5 ½ (1 qty)
9. "I'm a Friend of the Library" invitation to Lady Monarchs pre-game reception, Feb. 16, 1999 (1 qty)
10. Friends of the Libraries "We Need Friends" pamphlet (1 qty)
11. Friends of the Libraries "Retrieve and Preserve the Stories and Stuff of Life" workshop, July 11, 1998 pamphlet (1 qty)
12. Friends of the Libraries "The Book Guys" flyer (1 qty)
13. Friends of the Libraries "A Special Opportunity for Parents of Old Dominion University Students" flyer (1 qty)
14. Michael Sherry flyer and reading lists (3 pages across one fold out display)
15. Friends of the Libraries articles (4 qty)
16. Outstanding Achievement Award Winners' description sheets for Alf J. Mapp, Jr.; Daniel E. Sonenshine; Helen C. Roundtree; Maurice R. Berube; Wayne K. Talley; Robert L. Ash; Carl Boyd; Jeffrey H. Richards; and Michele L. Darby. (1 for each winner)
17. Outstanding Achievement Award Annual Winners List (1 qty)
18. Friends of the Libraries Charter Life Members List (1 qty)
19. Friends of the Libraries Annual Author Dinner Speakers List (1 qty)
20. "For the Love of Libraries" postcard book (1 qty)
21. "What does the Library Do with our Contributions?' poster
22. 11 x 17 photos of the Library (3 qty)
23. Miscellaneous exhibit plaques (4 qty)

 
See also: Literary Festival Poster located in Special Collections wooden map case.

Series III: Friends of the Libraries

Sub-series A: Administration

Box 29

1. Board List 1995-2003
2. Constitution and By-laws (1998)
3. Calendar [n.d.]
4. Library Privileges (1996)
5. List of Board of Directors (1998)

Sub-series B: Brochures and Pamphlets

6. Friends of the Libraries, Old Dominion University pamphlet
7. Guide to Committee Service with the Old Dominion University Friends of the Library pamphlet
8. Your Guide to Becoming Part of our Team pamphlet

Sub-series C: Committees

9. Development [1996]
10. General Responsibilities [n.d.]
11. Membership [1996]
12. Program [1996]
13. Publicity [1996]
14. Service [1996]

Sub-series D: Correspondence

15. Cards [2004]
16. Letters [2004]

Sub-series E: Marketing and Publicity

17. A Special Opportunity for Parents of Old Dominion University Students flyer
18. I'm a Friend of the Library Old Dominion University (sticker)
19. Newspaper Clippings and Press Releases (2003-2004)

Sub-series F: Membership

20. Charter Life Memberships [n.d.]
21. Current Membership (1997-1998)
22. Obituaries

Sub-series G: Minutes

23. Minutes: 1995 June 13 to 1997 Sep 23

Sub-series H: Newsletter

24. Friends of the Libraries Newsletter 1995-2004
25. Friends of the Libraries Newsletter from Swem Library at the College of William and Mary (2003 Fall)

Sub-series I: Outstanding Achievement Award

26. Outstanding Achievement Award 1995-2000
27. Outstanding Achievement Award 2001-2005

Sub-series J: Programs and Events

28. Anniversary Reception 10th (2004)
29. Annual Recognition Event (2001)
30. Annual Recognition Event (2003)
31. Annual Recognition Event (2004)
32. Author Dinners 1st - 5th Annual [1995-1999]
33. Author Dinners 6th-10th Annual [2000-2004]
34. Baskets for Books (1999)
35. The Book Guys (2001)
36. Event Calendars and Timelines [1994-2004]
37. Fall Forum: Military Historians and Their Books on World War II (1995)
38. Fall Forum: Politics and Imagery in the Medieval World (1996)
39. Fall Forum: American Cities in the Third Wave (1997)
40. Fall Forum: The Tortoise and the Hare: Economic Reforms in China and India (2004)
41. Lecture Series: Dr. Gail C. Grisetti, "Steps to Internationalization: Physical Therapy Students in the Dominican Republic", February 27, 2005
42. Reading List: John Keegan (1997)
43. Reading List: Michael Sherry (1998)
44. Retrieve and Preserve the Stories and Stuff of Life I (1998)
45. Retrieve and Preserve the Stories and Stuff of Life II (1998)
46. Staff Appreciation Reception (2002)
47. Staff Appreciation Reception (2003)
48. Tea with the University Librarian, April 7, 2004
49. Volunteer Recognition Tea (2002)

Sub-series K: Reports

50. Annual Report (1996)
51. Annual Report (1997)
52. Annual Report (2001)
53. Membership Report (1998)
54. Treasurer's Report (1995-1997)

Sub-series L: Scrapbook

Box 30 (oversize)

1. Baskets for Books Poster, January 27, 2001
2. Friends of the Libraries Scrapbook

Series IV: Library History

Sub-series A: Diehn Composer's Music Library

Box 31

1. DCR: Composer F. Ludwig Diehn
2. DCR: Addition and Construction
3. DCR: Donations
4. DCR: Exhibits

Sub-series B: Hofheimer Art Library

5. Art Library: History, Notes, and Brochures [1965-95]
6. Invitation to the Dedication of the Elise N. Hofheimer Art Library (1982)

Sub-series C: Hughes Library

7. Biography of Robert Morton Hughes, Senior [n.d.]
8. Dedication of Robert Morton Hughes Library (1959)
9. Fact Sheets: Robert Morton Hughes Library (1959)
10. Fact Sheets: Robert Morton Hughes Library Remodel (1976)

Sub-series D: Perry Library

11. ODU News: Perry Library Naming Announcements (1998-99)
12. Kenneth Perry Obituary, November 4, 2004

Sub-series E: Special Collections / University Archives

13. Hughes Library Archives: Archival Materials and their Location (1974)
14. Newspaper Clippings: Library Material Put Under Lock (1977)
15. Newspaper Clippings: Special Collections (1979-80)
16. Newspaper Clippings: Henry Howell Papers (1983)
17. Newspaper Clippings: Archives No Longer Accepting Manuscripts (1989)
18. Special Collections Closure Notes (1994)
19. Special Collections Reopening (1998)

Sub-series F: General History

20. History of the Library (draft) by Jean A. Major
21. History of the Library (Research Materials) by Jean A. Major
22. Library History Materials in Other Library Collections
23. Old Dominion University Library by Jean A. Major [2002]

Sub-series G: Personnel

24. Library Director: Cynthia Duncan 1977-91
25. Library Director: Jean A Major 1992-2002
26. Obituary: Adriene D. Schellings

Series V: Marketing and Publicity

Box 32

Sub-series A: Courier

1. Index of Library Articles in the Unews / Courier 1972-2002
2. Courier 1998

Sub-series B: Mace and Crown

3. Index of Library Articles in the Mace and Crown 1972-2002
4. Mace and Crown 2003

Sub-series C: Old Dominion University News

5. ODU News 2003
6. ODU News 2004

Sub-series D: Off Campus News Articles

7. 2004 Articles

Sub-Series E: Press Releases

8. Press Releases 2003
9. Press Releases 2004

Sub-series F: University-Wide Announcement System

10. University-Wide Announcement System 2003
11. University-Wide Announcement System 2004

Series VI: Publications

Sub-series A: Library Guides

Box 33

1. Distance Learning Library Services Handbook (2003)
2. Hughes Library: Handbook for the Faculty (1973)
3. Norfolk Division of William and Mary: The Library Handbook [1954]
4. ODU Library Guide 1970-71
5. ODU Library Guide 2nd Edition
6. ODU Library Guide 3rd Edition

Sub-series B: Flyers and Pamphlets

7. Flyers: General Library Information 1983
8. Flyers: Library Bookplate Design [n.d.]
9. Flyers: Online Catalog [n.d.]
10. Pamphlets: Elise N. Hofheimer Library (1986)
11. Pamphlets: The University Library Student Mini guide (1980)
12. Pamphlets: What Does it Cost to Put a Book on the Shelf? (1980)
13. Pamphlets: Welcome to your New Library, Opening Summer of '76

Sub-series C: Hughes News

14. Hughes News, Volume 1 (1975-76)
15. Whose News, Volume 2 (1976-77)
16. Whose News, Volume 3 (1977-78)
17. Whose News, Volume 4 (1978-79)

Sub-series D: Library Update

18. Library Update, Volume 1, no. 1-7 (1979)
19. Library Update, Volume 2, no. 1-10 (1980)
20. Library Update, Volume 3, no. 1-10 (1981)
21. Library Update, Volume 4, no. 1-10 (1982)
22. Library Update, Volume 5, no. 1-8 (1983)
23. Library Update, Volume 6, no. 1-4 (1984)
24. Library Update, Volume 7, no. 1-4 (1985)
25. Library Update, Volume 8, no. 1-4 (1986)
26. Library Update, Volume 9, no. 1-4 (1987)
27. Library Update, Volume 10, no. 1-4 (1988)
28. Library Update, Volume 11, no. 1-4 (1989)
29. Library Update, Volume 12, no. 1-4 (1990)
30. Library Update, Volume 13, no. 1-4 (1991)
31. Library Update, Volume 14, no. 1-4 (1992)
32. Library Update, Volume 15, no. 1,2,4 (1993)
33. Library Update, Volume 16, no. 1-4 (1994)
34. Library Update, Volume 17, no. 1-4 (1995)
35. Library Update, Volume 18, no. 1-4 (1996)
36. Library Update, Volume 19, no. 1-4 (1997)
37. Library Update, Volume 20, no. 1-4 (1998)
38. Library Update, Volume 21, no. 1-4 (1999)
39. Library Update, Volume 22, no. 1-4 (2000)
40. Library Update, Volume 23, no. 1-4 (2001)
41. Library Update, Volume 24, no. 1-4 (2002)
42. Library Update, Volume 25, no. 1-4 (2003)
43. Library Update, Volume 26, no. 1-4 (2004)
44. Library Update, Volume 27, no. 1-4 (2005)

Sub-series E: Libnews

Box 34

1. LibNews - 1996
2. LibNews (January - March 1997)
3. LibNews (April - July 1997)
4. LibNews (August - September 1997)
5. LibNews (October - December 1997)
6. LibNews (January - March 1998)
7. LibNews (April - July 1998)
8. LibNews (August - September 1998)
9. LibNews (October - December 1998)
10. LibNews (January - March 1999)
11. LibNews (April - May 1999)
12. LibNews (August - September 1999)
13. LibNews (October - December 1999)
14. LibNews (January - March 2000)
15. LibNews (April - May 2000)
16. LibNews (August - October 2000)
17. LibNews (November - December 2000)
18. LibNews (January - February 2001)
19. LibNews (March - May 2001)
20. LibNews (August - September 2001)
21. LibNews (October - December 2001)
22. LibNews (January - February 2002)
23. LibNews (March - May 2002)
24. LibNews (August - September 2002)
25. LibNews (October - December 2002)

Box 35

1. LibNews (January - February 2003)
2. LibNews (March - May 2003)
3. LibNews (August - September 2003)
4. LibNews (October - December 2003)

Sub-series F: Other Publications

5. Faculty Publication Exhibit Catalog 1989-90
6. Freedom of the Press: The Anglo-American Struggle 1644-1837
7. Gifts for the Future: The Library Development Review, Number 5, December 1998

Series VII: Photographs and Scrapbooks

Sub-series A: Administrative

Box 36

1. Art Library (before 1982 Remodel)
2. Back to School Luncheon (1987)
3. Christmas (1986)
4. Halloween (1986)
5. Halloween (1987)
6. List of Photographs in Special Collections related to the History of the Library
7. Perry Library at Night
8. Valentine's Day Party (1987)

Sub-series B: Construction

9. Reference in Perry Library (1999)
10. S. S. Perry Library End of Construction Celebration, includes CD of photos (1999)
11. Virginia Beach Higher Education Center - Pre-construction (February 1999)
12. Virginia Beach Higher Education Center - Completed (August 1999)
13. Virginia Beach Higher Education Center - Opening Reception (November 1999)

Sub-series C: Diehn Composers Room Events

14. Hailstork (1998)
15. Vernon Perdue Davis

Sub-series D: Events

16. Computer Lab, Library Room 163 (original)
17. Gifford Administration Naming Dedication

Sub-series E: Friends of the Libraries

18. Baskets for Books
19. Friends of the Libraries 2000
20. Friends of the Libraries -- Miscellaneous
21. Retrieve and Preserve the Stories and Stuff of Life Workshop (1998)

Sub-series F: Scrapbooks

Box 37

1. Book of Written Symbols to Use in the Design of Library Murals by Fay Zetlin and Charles Sibley
2. Booklets of completed Murals by Fay Zetlin and Charles Sibley (3 qty)

Series VIII: Virginia Tidewater Consortium

Box 38

1. Committees: Interlibrary Loan: Annual Report
2. Committees: Interlibrary Loan: Manual (1982)
3. Committees: Interlibrary Loan: Manual (1983)
4. Committees: Interlibrary Loan: Minutes (1980-1981)
5. Committees: Library Directors: Minutes (1978-1983)
6. Committees: Networking (1978)
7. Committees: Technical Services (1978-81)
8. Directories (1975-1984)
9. New Music Performance Collection (website info 2002)
10. Projects: Grant Proposal (1978-83)
11. Projects: Interlibrary Loan Courier (1978-1979)
12. Virginia Association for State-Municipal and Non-profit Organizations Employees, Inc. (Sept. 1973)

Series IX: Miscellaneous

Box 39

1. Box contains Microfiche of the ODU Library Title Catalog, 9th Edition
2. Box contains Microfiche of the ODU Library Author Catalog, 9th Edition

Box 40

1. Box contains Microfiche of the ODU Library Subject Catalog, 9th Edition

Revised 8/20/10