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Location

The Special Collections is located on the east side of the Library at the front of the 3rd floor.

Contact Information

Patricia W. & J. Douglas Perry Library
Norfolk, Virginia 23529-0256
telephone (757) 683-4483
fax (757) 683-5954

 

The Virginia Symphony League Papers

Historical Sketch

The purpose of the Virginia Symphony League is to support and promote the Virginia Symphony through fund-raising and such other endeavors as it may deem appropriate or as may be appointed to it by the Virginia Symphony Chairman or Board of Directors. The Virginia Symphony League functions as a standing committee of the Virginia Symphony. 

Scope and Contents

This collection is broken into twelve series: I. Administrative; II. Board of Directors; III. Committees; IV. Correspondence; V. Financial; VI. Fundraisers; VII. Meetings; VIII. Membership; IX. Miscellaneous Events; X. Miscellaneous; XI. Publicity; and XII. Reports.

Series I: Administrative. This series contains administrative materials of the Virginia Symphony League. Included are by-laws; descriptions of responsibilities for board members and committee chairs; meeting procedures; stationary orders; League history, and schedules. Material in this series is dated alphabetically, as many of the materials are undated.

Series II:  Board of Directors. This series contains membership rosters for the Virginia Symphony League Board of Directors. Materials date from 1985 to 2001, and are arranged chronologically.

Series III: Committees. This series contains materials related to Virginia Symphony League committees. Included are the After Concert Party Committee; the Boutique Committee; the Nominating Committee; and the Raffle Committee. Materials date from 1982 to 2006. They are arranged alphabetically by committee name.

Sub-series IV: Correspondence. This series contains correspondence of the Virginia Symphony League, including letters from the Virginia Symphony Orchestra Executive Directors. Material dates from 1997-2005, and is arranged chronologically.

Series V: Financial. This series contains financial information for the Virginia Symphony League. Included are audits, budgets, cash receipts and disbursements, donation information, financial statements, reports, tax exemption information; and other related financial records. Materials date from 1980 to 2002. They are arranged alphabetically by topic and then chronologically.

Series VI: Fundraisers. This series contains materials related to Virginia Symphony League fundraisers. Included are materials on auctions, benefits, the Boutique, the annual car raffle, fashion shows, marathons, and pledge campaigns. Materials date from 1981 to 2004. They are arranged alphabetically by type or name of fundraiser and then chronologically.

 Series VII: Meetings. This series contains agendas, minutes, and schedules for Virginia Symphony League annual meetings, board of directors meetings, general membership meetings, and strategic planning meetings. Materials date from 1986-2005. They are arranged alphabetically by type of meeting and then chronologically.

Series VIII: Membership. This series contains membership rosters, directories, and contact information changes. Material is arranged chronologically and dates from 1982 to 2005.

Series IX: Miscellaneous Events. This series contains information on other events of the Virginia Symphony League that weren’t necessarily fundraisers. Material dates from 1982 to 2002. Material is arranged alphabetically.

Series X: Miscellaneous.  This series contains miscellaneous materials related to the Virginia Symphony League that didn’t fit well into other sub-series. Material dates from 1982 to 2004. Material is arranged alphabetically.

Series XI: Newsletters. This series contains newsletters of the Virginia Symphony League. Material is arranged chronologically and dates from 1979 to 2005.  

Series XII: Publicity. This series includes advertisements, news clippings, flyers, pamphlets, press releases, and other related items. Material dates from 1992 to 2005. Material is arranged alphabetically.

Series XIII: Reports. This series includes annual reports, membership reports, New Dimension reports, Virginia Symphony League Reports to the Virginia Symphony Board, and volunteer reports.  Materials date from 1984 to 2002. Material is arranged alphabetically by type of report and then chronologically.

Provenance

A gift from various members of the Virginia Symphony community from 2004 to 2007.

Access

Open to researchers without restrictions. Questions on literary property rights should be directed to the Special Collections Librarian.

Size

6 Hollinger document cases and 5 archival binders.

Collection Number

MG 81-C

Container Listing

Box 1

Series I: Administrative

 

1. By-Laws

2. Duties and Responsibilities of Board Members and Committee Chairs

3. Meeting Procedures

4. Stationary Printing Orders

5. Virginia Symphony League History

6. Virginia Symphony Operations Manual, June 1996

7. Virginia Symphony League Schedule 2001-2002

8. Volunteers

 

Series II: Board of Directors

 

9. Board of Directors Membership Lists, 1985-1986

10. Board of Directors Membership Lists, 1986-1987

11. Board of Directors Membership Lists, 1987-1988

12. Board of Directors Membership Lists, 1989-1990

13. Board of Directors Membership Lists, 1990-1991

14. Board of Directors Membership Lists, 1991-1992

15. Board of Directors Membership Lists, 1992-1993

16. Board of Directors Membership Lists, 1995-1997

17. Board of Directors Membership Lists, 1997-1999

18. Board of Directors Membership Lists, 1999-2000

19. Board of Directors Membership Lists, 2000-2001

 

Series III: Committees

 

20. After Concert Party Committee 1982-1984

21. Boutique Committee 1990-1991

22. Nominating Committee 1999-2006

23. Raffle Committee 2000

24. Strategic Planning Committee 1998-99

 

Series IV: Correspondence

 

25. Correspondence 1997

26. Correspondence 1998

27. Correspondence 2000-2001

28. Correspondence 2001-2003

29. Correspondence 2005

30. Letter from David Gaylin, Executive Director, October 10, 2001

31. Open Letter to the Virginia Symphony League from John R. Morison, Executive Director 2003-2004

 

Series V: Financial

 

32. Annual Funding Campaign 1985-1986

33. Annual Fund Pledges 1996

34. Auction Fundraisers Budget 1993-1994

35. Audit FY 1991-1992

36. Audit FY 1992-1993

37. Audit FY 1993-1994

38. Budget 1981-1982

39. Budget 1982-1983

40. Budget 1983-1984

41. Budget 1984-1985

42. Budget 2005-2006

43. Cash Receipts & Disbursements July 1991-June 1992

44. Cash Receipts & Disbursements July 1992-June 1993

45. Cash Receipts & Disbursements July 1993-June 1994

46. Cash Receipts & Disbursements July 1994-June 1995

47. Cash Receipts & Disbursements July 1997-June 1998

48. Cash Receipts & Disbursements July 1998-December 1998

49. Cash Receipts & Disbursements July 1999-November 1999

50. Cash Receipts & Disbursements July 2000-August 2000

51. Cash Receipts & Disbursements July 2001-June 2002

 

Box 2

 

1. Donations 1999

2. Finances 1995

3. Financial Statements July 1994-June 1995

4. Fundraising Budgets and Profits 1992-2001

5. Life Member Policy Endowment

6. Membership Receipts 1987

7. Membership Receipts 1988-1989

8. Membership Receipts 1990-1991

9. Proposed Budget 1985-1986

10. Proposed Budget 1987-1988

11. Proposed Budget 1992-1993

12. Proposed Budget 1993-1994

13. Proposed Budget 1994-1995

14. Proposed Budget 2000-2001

15. Report of Financial Secretary

16. Tax Exempt Certification 1980-2002

17. Treasurer Reports 1983-1985

18. Treasurers Report 1989-1990

19. Season Sales Report 1986-1987

20. Virginia Symphony Foundation Letter – Sept. 29, 1993

 

Series VI: Fund Raisers

 

21. Auction – June 8, 1991

22. Auction – June 13, 1992

23. Auction – June 19, 1993

24. Auction – June 17, 1995

25. Auction -- February 9, 1997 --Winners /Musicale Invitations

26. Benefit – 2nd Annual End of Season Luncheon to Benefit the Artistic Excellence Fund [n.d.]

27. Benefit Gala – 1986 Spring / Summer Collection Louis Feraud, Paris, May 10, 1986

28. Benefit Gala -- Donna Karan, New York, February 27, 1987

29. Benefit Gala – Martha Graham Dance Company, April 5, 1989

30. Benefit Gala – Rudolph Nureyev and Friends, November 6, 1986

31. Benefit Gala – A Sentimental Journey: A Gala Celebration for the Diabetes Institutes Foundation, May 9, 1992

32. Boutique 1985

33. Boutique 2002

34. Car Raffle 1989

35. Car Raffle 1990

36. Car Raffle 1991

37. Car Raffle 1992

38. Car Raffle 1993

39. Car Raffle 1994

40. Car Raffle 1995

41. Car Raffle 1996

42. Car Raffle 1997

43. Car Raffle 1998

44. Car Raffle 1998 – Winners

 

Box 3

 

1. Car Raffle 1999 – Business

2. Car Raffle 1999 – Winners

3. Car Raffle 2000

4. Car Raffle 2000 -- Business

5. Car Raffle 2000 -- Chrysler Museum Conflicting Raffle 2000

6. Car Raffle 2000 -- Donations

7. Car Raffle 2000 – Refund

8. Car Raffle 2000 -- Ticket Sales

9. Car Raffle 2001

10. Car Raffle 2001 -- Business

11. Car Raffle 2001– Donations

12. Car Raffle 2001 -- Ticket Sales

13. Car Raffle 2001 – Winners

14. Car Raffle 2002

15. Car Raffle 2002 – Business

16. Car Raffle 2002 – Donations

17. Car Raffle 2002 -- Ticket Sales

18. Car Raffle 2002 – Websites

19. Car Raffle 2003 -- Business

20. Car Raffle 2003 -- Winners

21. Car Raffle 2004 – Winners

22. Car Raffle 2005

23. Car Raffle -- Budget and Expenses 1998-2003

24. Car Raffle – Gaming Commission 1998-2002

25. Car Raffle -- History 1988-1997

26. Car Raffle -- Job Descriptions and Guidelines 2001-2003

27. Car Raffle -- Mailings 2001-2003

 

Box 4

 

1. Car Raffle -- Sponsor -- Checkered Flag 1999-2003

2. Car Raffle -- Sponsors 2001-2002

3. Car Raffle -- Timeline and Procedures 2001-2002

4. Car Raffle – Fliers [n.d.]

5. Car Raffle -- Winners [n.d.]

6. Fashion Show, “All That Glitters”, December 4, 1991

7. Fashion Show, “All That Glitters”, December 2, 1992

8. Fashion Show, “Diamond Jubilee”, November 17, 1993

9. Fashion Show, “Celebrating 75 Years”, November 10, 1994

10. Fashion Show, “Fashion and Music Throughout the Years”, November 2, 1995

11. Fashion Show, “Dolce Vita”, November 12, 1996

12. Fashion Show, “Celebration”, November 12, 1997

13. Fashion Show, “Rhapsody”, November 11, 1998

14. Fashion Show, “Millennium”, November 3, 1999

15. Fashion Show, “Promenade”, November 1, 2000

16. Fashion Show 2001 -- Cancellation

17. Fashion Show Photos [n.d.]

18. Marathon, February 13-15, 1981

19. Marathon, February 26-28, 1982

20. Marathon, “Music on the Move”, April 7-9, 1995

21. New Dimensions Campaign 1997-2001

22. New Dimensions Campaign Pledge Card

23. Raffle -- Charles Sibley Oil Painting, December 12, 1982

24. Renewal Campaign 1985-1986

25. Silent Auction, February 7, 2004

26. Silent Auction, September 23, 2004

27. Silent Auction [n.d.]

 

Box 5

 

1. Notebook: Fashion Shows 1998-2000

 

Box 6

Series VII: Meetings

 

1. Annual Meeting, June 17-18, 1998

2. Board Meeting Schedule – 1992-1993

3. Board Meeting Schedule – 1998-1999

4. Board Meeting Schedule – 2000-2001

5. Board of Directors Executive Committee Meeting, Virginia Symphony League, April 22, 1998

6. Board of Directors Meeting, Virginia Symphony League, March 5, 1986

7. Board of Directors Meeting, Virginia Symphony League, Sept. 2, 1987

8. Board of Directors Meeting, Virginia Symphony League, June 7, 1989

9. Board of Directors Meeting, Virginia Symphony League, June 2, 1993

10. Board of Directors Meeting, Virginia Symphony League, July 14, 1993

11. Board of Directors Meeting, Virginia Symphony League, September 8, 1993

12. Board of Directors Meeting, Virginia Symphony League, October 13, 1993

13. Board of Directors Meeting, Virginia Symphony League, November 8, 1993

14. Board of Directors Meeting, Virginia Symphony League, December 8, 1993

15. Board of Directors Meeting, Virginia Symphony League, January 5, 1994

16. Board of Directors Meeting, Virginia Symphony League, February 9, 1994

17. Board of Directors Meeting, Virginia Symphony League, March 14, 1994

18. Board of Directors Meeting, Virginia Symphony League, April 6, 1994

19. Board of Directors Meeting, Virginia Symphony League, May 4, 1994

20. Board of Directors Meeting, Virginia Symphony League, May 25, 1994

21. Board of Directors Meeting, Virginia Symphony League, July 6, 1994

22. Board of Directors Meeting, Virginia Symphony League, September 7, 1994

23. Board of Directors Meeting, Virginia Symphony League, October 5, 1994

24. Board of Directors Meeting, Virginia Symphony League, November 7, 1994

25. Board of Directors Meeting, Virginia Symphony League, December 7, 1994

26. Board of Directors Meeting, Virginia Symphony League, January 11, 1995

27. Board of Directors Meeting, Virginia Symphony League, February 15, 1995

28. Board of Directors Meeting, Virginia Symphony League, June 7, 1995

29. Board of Directors Meeting, Virginia Symphony League, July 5, 1995

30. Board of Directors Meeting, Virginia Symphony League, March 26, 1997

31. Board of Directors Meeting, Virginia Symphony League, July 2, 1997

32. Board of Directors Meeting, Virginia Symphony League, November 5, 1997

33. Board of Directors Meeting, Virginia Symphony League, January 7, 1998

34. Board of Directors Meeting, Virginia Symphony League, September 2, 1998

35. Board of Directors Meeting, Virginia Symphony League, October 14, 1998

36. Board of Directors Meeting, Virginia Symphony League, December 2, 1998

37. Board of Directors Meeting, Virginia Symphony League, January 6, 1999

38. Board of Directors Meeting, Virginia Symphony League, February 3, 1999

39. Board of Directors Meeting, Virginia Symphony League, March 29, 1999

40. Board of Directors Meeting, Virginia Symphony League, May 5, 1999

41. Board of Directors Meeting, Virginia Symphony League, June 2, 1999

42. Board of Directors Meeting, Virginia Symphony League, July 14, 1999

43. Board of Directors Meeting, Virginia Symphony League, September. 1, 1999

44. Board of Directors Meeting, Virginia Symphony League, November 10, 1999

45. Board of Directors Meeting, Virginia Symphony League, December 8, 1999

46. Board of Directors Meeting, Virginia Symphony League, January 12, 2000

47. Board of Directors Meeting, Virginia Symphony League, September 13, 2000

48. Board of Directors Meeting, Virginia Symphony League, November 22, 2000

49. Board of Directors Meeting, Virginia Symphony League, July 11, 2001

50. Board of Directors Meeting, Virginia Symphony League, January 14, 2002

51. Board of Directors Meeting, Virginia Symphony League, May 8, 2002

52. Board of Directors Meeting, Virginia Symphony League, July 10, 2002

53. Board of Directors Meeting, Virginia Symphony League, September 11, 2002

54. Board of Directors Meeting, Virginia Symphony League, January 15, 2003

55. Board of Directors Meeting, Virginia Symphony League, November 3, 2004

56. Board of Directors Meeting, Virginia Symphony League, January 5, 2005

57. Board of Directors Meeting, Virginia Symphony League, June 8, 2005

58. Board of Directors Meeting, Virginia Symphony League, June 29, 2005

59. Board of Directors Meeting, Virginia Symphony League, July 18, 2005

60. General Membership Meeting, Virginia Symphony League, October 23, 1991

61. General Membership Meeting, Virginia Symphony League, February 26, 1992

62. General Membership Meeting, Virginia Symphony League, February 3, 1993

63. General Membership Meeting, Virginia Symphony League, May 5, 1993

64. General Membership Meeting, Virginia Symphony League, October 6, 1993

65. General Membership Meeting, Virginia Symphony League, January 12, 1994

66. General Membership Meeting, Virginia Symphony League, June 22, 1994

67. General Membership Meeting, Virginia Symphony League, October 12, 1994

68. General Membership Meeting, Virginia Symphony League, January 25, 1995

69. General Membership Meeting, Virginia Symphony League, October 7, 1998

70. General Membership Meeting, Virginia Symphony League, September 20, 2000

71. General Membership Meeting, Virginia Symphony League, November 28, 2001

72. General Membership Meeting, Virginia Symphony League, February 13, 2002

73. General Membership Meeting, Virginia Symphony League, April 17, 2002

74. Strategic Planning Meeting, Virginia Symphony League, August 12, 1998

 

Box 7

 

1. Notebook: Virginia Symphony League Board Minutes 1993-97

 

Box 8

 

1. Notebook: Virginia Symphony League Board Minutes 1998-99

 

Box 9

 

1. Notebook: Virginia Symphony League Board Minutes 1999-01

 

Box 10

 

1. Notebook: Virginia Symphony League Board Minutes 2001-02

Box 11
Series VIII: Membership

  1. Contact Information Changes and Resignations 1982
  2. Roster of Members 1998-1999
  3. Roster of Members 1999-2000
  4. Roster of Members 2000-2001
  5. Membership Directory 2001-2002
  6. Membership Directory 2003
  7. Membership Directory 2005

Series IX: Miscellaneous Events

  1. Draft Schedule – July 10, 2001 – July 30, 2002
  2. Party Honoring Musicians and Staff of Virginia Symphony, May 13, 1995
  3. Party Honoring Musicians and Staff of Virginia Symphony, November 4, 2000
  4. PETA Presentation 1998-1999
  5. Symphony Previews 1982-1985
  6. Virginia Symphony League Orchestra Party [photos] 1989

 Series X: Miscellaneous

  1. Background Information Regarding the Virginia Symphony League for Meeting with John Macusak, March 17, 1995
  2. Food for Orchestra Nov. 2, 1999
  3. Gold Book fact sheets 1983-1985
  4. Ogden Hall 1982 
  5. President’s Corner, Ann Robin 1997-1999
  6. Runway Stage Storage 2002-2004

Series XI: Newsletters

  1. The League Norfolk Chapter Newsletter 1979-1980
  2. Virginia Orchestra League Newsletter 1981
  3. Virginia Orchestra League Newsletter 1982
  4. Virginia Symphony League Notes 1996
  5. Virginia Symphony League Notes 1997
  6. Virginia Symphony League Notes 1998
  7. Virginia Symphony League Notes 1999
  8. Virginia Symphony League Notes 2000
  9. Virginia Symphony League Notes 2001
  10. Virginia Symphony League Notes 2002
  11. Virginia Symphony League Notes 2003
  12. Virginia Symphony League Notes 2004
  13. Virginia Symphony League Notes 2005

 Series XII: Publicity

  1. About the Virginia Symphony (fact sheet)
  2. “Ann Robin, Virginia Symphony League’s Vice President for Fundraising,” The Compass, November 1995
  3. Become a Virginia Symphony League Member advertisement [1996-1997]
  4. Chesapeake Newcomers Club, January 6, 1997
  5. Copyright Issues
  6. Invitation to Lunch and Virginia Symphony League Update [n.d.]
  7. League Previews 1992
  8. Membership Invitations
  9. Membership Information 2004-2005
  10. News Releases 1996-1997
  11. Norfolk Perspective Interview, February 12, 1996
  12. Please Join Us – The Virginia Symphony [flyer]

Box 12
Series XIII: Reports

  1. Annual Report – 1990 – 1991
  2. Annual Report – 1991-1992
  3. Annual Report – 1992-1993 
  4. Annual Report – July 1992-June 1993
  5. Annual Report – July 1998-June 1999
  6. Annual Report – July 2001-June 2002
  7. Biennial Report – July 1993-June 1995
  8. Endowed Oboe Chair Report 1997-98
  9. Fundraising and President Elect Report for Symphony Annual Meeting, June 19, 1997
  10. Membership 1987-1988
  11. Membership 1988-1989
  12. Membership 1989-1990
  13. Membership Committee Report, June 4, 1997
  14. Membership Report 1990-1991
  15. Membership Reports 1998-1999
  16. Membership Report July-August 2001
  17. New Dimensions Reports 1997
  18. Virginia Symphony League Report, July 16, 1997
  19. Virginia Symphony League Report at Virginia Symphony Board Meeting, September 3, 1997
  20. Virginia Symphony League Report at Virginia Symphony Board Meeting, November 5, 1997
  21. Virginia Symphony League Report at Executive Committee Meeting, July 17, 1996
  22. Virginia Symphony League Report at Executive Committee Meeting, August 20, 1997
  23. Virginia Symphony League Report at Executive Committee Meeting, September 17, 1997
  24. Virginia Symphony League Report at Executive Committee Meeting, November 19, 1997
  25. Virginia Symphony League Report at Executive Committee Meeting, February 18, 1998
  26. Virginia Symphony League Report at Executive Committee Meeting, March 18, 1998
  27. Virginia Symphony League Report at Executive Committee Meeting, April 22, 1998
  28. Virginia Symphony League Report at Virginia Symphony Annual Meeting, June 2, 1999
  29. Volunteer Report 1984-1985

 Revised 6/30/09